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[1. Call To Order]

[00:00:04]

>> PRESIDENT B. MICHAEL: I'M GOING TO CALL THE WORTHINGTON

[2. Roll Call]

CITY COUNCIL TO ORDER. PLEASE CALL THE ROLL.

>> CLERK:

[3. Pledge of Allegiance]

EVERYONE, PLEASE RISE FOR THE PLEDGE OF ALLEGIANCE TO FLAG.

BE SEATED. I DON'T HAVE ANYTHING FOR

[5. Approval of the Minutes]

VISITOR COMMENTS SO WE HAVE THE APPROVAL OF THE MINUTES OF THE H MEETING, SECONDED BY MR. FOUST.

ANY CORRECTIONS, CHANGES, ADDITIONS, ANYTHING? ALL IN FAVOR SIGNIFY BY SAYING AYE.

OPPOSED. MINUTES ARE APPROVED.

[6.A. Resolution No. 60-2018 Renewal of Right-of-Way Agreement and Permit for Ohio Power Company]

NOW INTRODUCING NEW LEGISLATION 62-2018 RENEWAL OF A RIGHT-OF-WAY AGREEMENT AND PERMIT FOR OHIO POWER COMPANY.

APPROVING AN AGREEMENT FORMED BY OHIO POWER COMPANY AND CORPORATION TO USE THE RIGHT-OF-WAY FOR ELECTRIC DISTRIBUTION AND RANSMISSION SYSTEM WITHIN THE CITY OF WORTHINGTON PURSUANT TO AND SUBJECT TO PROVISIONS OF CHAPTER 949 OF CODIFIEDER ORDINANCES OF CITY OF WORTHINGTON MOVED FOR ADOPTION BY MR. MYERS, SECONDED BY MS. KOWALCZYK.

MR. GREESON. >> M. GREESON: PRESIDENT MICH AEL, MEMBERS OF COUNCIL, THIS IS A STANDARD PERMIT RENEWAL FOR AMERICAN ATLANTIC POWER.

IT'S COMPLIANT WITH OUR CODIFIED ORDINANCED AND WE RECOMMEND APPROVAL. IF YOU HAVE ANY QUESTIONS EITHER MS. STUART OR I WILL ANSWER THEM.

[6.B. Ordinance No. 47-2018 Appropriation - Curb, Gutter and Median Work at E. Wilson Bridge Road Rail Crossing]

>> PRESIDENT B. MICHAEL: ALL IN FAVOR IN FAVOR SAY AYE.

OPPOSED. PASSED.

AMENDING ORDINANCE 41-2017 AS AMENDED TO ADJUST THE ANNUAL BUDGET APPROPRIATION FROM THE CAPITAL IMPROVEMENT FUNDS TO THE COST OF CURB IMPROVEMENTS AT WILSON BRIDGE ROAD AND RAILROAD CROSSING FOR THE NORTHEAST GATEWAY IMPROVEMENT WITH SAID PROJECT. INTRODUCED BY MR. ROBINSON.

[6.C. Ordinance No. 48-2018 Additional Appropriation - Sewer System Capacity Charges]

ORDINANCE 48-2018 ADDITIONAL APPROPRIATION TO ADJUST THE ANNUAL BUDGET APPROPRIATION FROM THE ACCRUED ACREAGE FUND IN THE AMOUNT OF $35,000 INTRODUCED BY MR. FOUST.

[6.D. Ordinance No. 49-2018 NE Gateway Waterline Project Funding]

ORDINANCE 49-2018, AMENDING ORDINANCE 41-2017 TO ADJUST THE ANNUAL BUDGET BY PROVIDING FOR PROPOSUATION FROM THE CAPITAL IMPROVEMENTS FUND. UNAPPROPRIATED BALANCE TO PAY HUNTLEY ROAD WATERLINE DESIGN AS PART OF THE NORTHEAST GATEWAY RELATED EXPENSES WITH SAIDL- PROJECT INTRODUCED BY

[6.E. Ordinance No. 50-2018 Code Change - Section 151.02 (Disposition of Records)]

MR. SMITH. ORDINANCE 50-28, 15102 DISPOSITION OF RECORDS, AMENDING THAT SECTION OF THE CODIFIED SECTION OF THE CITY OF WORTHINGTON DISPOSITION OF RECORDS TO BE CONSISTENT WITH SECTION 149.381 INTRODUCED BY MR. MYERS. ORDINANCE 51-2018 AMENDING

[6.F. Ordinance No. 51-2018 Amend Section 1123.762 and Section 1147.01 the Planning & Zoning Code – Dog & Cat Care Center]

SECTION 112 3.762 AND SECTIONS DOG AND CAT CARE CENTER.ONING- TO AMEND THOSE TWO SECTIONS OF THE CITY OF WORTHINGTON TO AMEND THE DEFINITION TO DOG AND CAT CARE CENTER AND ADD IT AS CONDITION USE IN THE C1 DISTRICT, C2 DISTRICT AND REDISTRICT LIGHT INDUSTRIAL I1 ZONING DISTRICT INTRODUCED BY MS. KOWALCZYK. IN TWO WEEKS WE'LL DISCUSS THESE ITEMS. THIS IS JUST INTRODUCING THEM FOR THE FUTURE SO PEOPLE KNOW THEY WILL BE ON THE AGENDA FOR

[7.A.I. Proposed 2019 Budget - Departmental Overview]

DISCUSSION. POLICY ITEMS. OUR PROPOSED BUDGET. DEPARTMENT OVER VIEW.

AND MR. GREESON, I'M GOING TO TURN IT OVER TO YOU AND YOUR STAFF BECAUSE I KNOW YOU HAVE A PRESENTATION.

>> M. GREESON: WE DO PRESIDENT MICHAEL, MEMBERS OF COUNCIL, THIS IS OUR FOURTH BUDGET RELATED PRESENTATION SO I'M GOING TO PASS HALLOWEEN CANDY DOWN.

>> PRESIDENT B. MICHAEL: ANY NON-CHOCOLATE?

>> M. GREESON: PROBABLY NOT. I DON'T KNOW.

AS YOU RECALL EARLIER IN THE BUDGET SEASON WE STARTED WITH

[00:05:03]

HIGH-LEVEL ISSUES AND PREBUDGET DEVELOPMENT PROCESS TALKING ABOUT TRENDS. AND MORE RECENTLY PRESENTED THE FIVE-YEAR FORECAST AND CAPITAL IMPROVEMENTS PLAN.

NOW DIVE INTO THE OPERATING BUDGET IN THE MEETINGS IN NOVEMBER. AND ESSENTIALLY O DEPARTMENT BY DEPARTMENT. LIKE WE DID WITH THE PRESENTATIONS OF THE APITAL IMPROVEMENTS PROGRAM, I WANT TO BRIEFLY TOUCH ON THE PROCESS, DEPICTED A LITTLE BIT ON THE SLIGHT IN FRONT OF YOU. THE ARE CHARTEDDER REQUIRES THE CITY MANAGER SUBMIT A BUDGET 60 DAYS WITHIN ADVANCE OF THE YEAR END. OF COURSE, WE SUBMITTED THAT WELL IN ADVANCE OF THOSE 60 DAYS.

BUT REALLY THE BUDGET IS SOMETHING WE THINK ABOUT YEAR AROUND. THE OPERATING BUDGET IS INFLUENCED BY MANY THINGS OUTSIDE OF THIS PROCESS.

WE TAKE INTO ACCOUNT YOUR PRIORITIES EXPRESSEDDALITY THE RETREAT AND YOUR SUBSEQUENT COUNCIL MEETINGS THROUGH THE YEAR. TAKE INTO CONSIDERATION THE ADOPTED PLANS OF THE CITY, WHICH ARE APRESSION OF A PRIORITY IN A GIVEN AREA, BASED ON PUBLIC INPUT PROCESSES.

AND TAKE INTO CONSIDERATION THE CONVERSATIONS, THOUGHTS AND COMMENTS WE RECEIVE YEAR AROUND FROM THE ADVISORY BOARD, RESIDENTS AND BUSINESSES. WE DO ALL THIS MINDFUL OF THE FACT THAT CITIES HAVE SOME ENDURING ROLES OR CORE SERVICES THAT CONTINUE YEAR AFTER YEAR AND HAVE TO BE CONTINUOUSLY INVESTED TO IN TO ENSURE WE HAVE EXEMPLARY SERVICES.

AS YOU WILL HEAR IN THE DEPARTMENT PRESENTATIONS REQUEST OFTEN EXCEED AVAILABLE REVENUES.

AND THEREFORE, THE CHALLENGE IS AND I EXPECT IT ALWAYS WILL BE HOW WE MAINTAIN A HIGH-LEVEL OF OPERATIONAL SERVICES WHILE MEETING NEW DEMANDS OF A DYNAMIC SAYCITIZEN RAY.

IN THE OPERATING BUDGET WE SOUGHT TO STRIKE A BALANCE BETWEEN THOSE THINGS. THERE ARE A LOT OF SLIDES IN THIS PRESENTATION. I ASSURE WE WILL NOT READ ALL THEM. BUT THEY WILL BE AVAILABLE TO REFER BACK TO, SHOULD WE WANT TO TALK ABOUT ANY PARTICULAR ITEM.

A COUPLE OF NOTES, AT YOUR REQUEST A COUPLE OF WEEKS AGO WE HIGHLIGHTED ON SLIDES, OBJECTIVES THAT TIE BACK TO DISCUSSIONS WE HAD EARLIER THIS YEAR AND THE COUNCIL RETREAT.

YOU WILL SEE IN BOLD. WE HAVE ADDED INFORMATION ON THINGS WE'RE WORKING ON THAT MAY NOT HAVE BUDGET IMPLICATIONS BUT PRIORITY EFFORTS THAT YOU SHOULD BE AWARE OF.

THE BUDGET OBJECTIVES AS STATED IN YOUR BUDGET DOCUMENT, AGAIN, WE'RE NOT GOING TO READ ALL OF THOSE BECAUSE THEY ARE IN THE DOCUMENT BUT WE INCLUDE THEM BECAUSE THEY ARE IMPORTANT.

WHEN YOU ADOPT THE BUDGET THAT BECOMES THE STAFF'S WORK PLAN FOR HE YEAR. LET'S MOVE INTO THE DEPARTMENT AREAS. BEFORE WE DO THAT, LET'S TOUCH ON THE RETREAT A LITTLE BIT. THESE ARE THE ITEMS OF CONTINUED FOCUS IDENTIFIED EARLIER THIS YEAR.

THE TOP FOUR CONSENSUS PRIORITIES THAT ESSENTIALLY YOU DETERMINE WE NEED TO CONTINUE WORKING ON.

AGE-FRIENDLY COMMUNITIES WAS SOMETHING YOU WANTED TO LEARN MORE ABOUT. YOU DIDN'T RANK IT TOP BUT WE SPENT TIME ON THAT AS WELL AS THE COMMUNITY RELATIONS.

AS WE MOVE THROUGH I'LL NOTE ITEMS THAT TIE BACK ARE GOING TO BE HIGHLIGHTED OR BOLDED. WE ALSO AT THAT RETREAT HAD A NUMBER OF ITEMS THAT WE CALLED -- LISTED AS ON THE PLATE. THINGS THAT WE WERE WORKING ON.

THINGS THAT WERE FACING THE CITY.

EFFORTS THAT WERE UNDERWAY OR PENDING.

THIS IS A LIST OF THOSE VERBATIM FROM THE RETREAT DOCUMENTS.

ONLY ONE THING WAS TAKEN OFF THE PLATE IF YOU RECALL.

ALL OF THESE REMAIN ISSUES OF IMPORTANCE.

AGAIN, AS WE MOVE THROUGH THE PRESENTATION WE'LL HIGHLIGHT

WHERE THEY COME UP. >> PRESIDENT B. MICHAEL: WE HAVE A STUDENT HERE? I'M SORRY, I USUALLY LIKE TO MEET OUR STUDENTS. YOU ARE RIGHT BEHIND MR. MCCORKLE SO I DIDN'T SEE YOU. IT'S ALL RIGHT.

I WANTED TO WELCOME YOU. WHAT SCHOOL?

>>

WHAT CLASS ARE YOU HERE FOR? >>

>> IF YOU HAVE ANY QUESTIONS OR IF YOU WANT US TO SLOW DOWN, RAISE YOUR HAND BECAUSE WE LOVE TO HELP OUR UNDERSTANDS SO LET US

[00:10:05]

KNOW LIKE WHEN WE GO TO EXECUTIVE SESSION I'LL EXPLAIN WHAT THAT IS SO YOU KNOW BETTER WHAT IT IS.

>> OKAY. ALL RIGHT.

MR. GREESON, CONTINUE. >> M. GREESON: I WILL TRY NOT TO BORE YOU.

OKAY, LET'S MOVE INTO THE DEPARTMENTS.

WE'RE -- I'M GOING TO SPEND TIME TOUCHING ON THE MAYOR'S COURT, LEGISLATIVE AND CLERK'S SESSION, ADMINISTRATION AND ECONOMIC DEVELOPMENT AND I'LL PAUSE AT THE END TO ANSWER QUESTIONS YOU MAY HAVE BEFORE I TURN IT OVER TO OTHER SPEAKERS.

WE'RE GOING TO -- JUST AS A KIND OF TALK A LITTLE BIT ABOUT HOW WE'RE GOING TO HANDLE THE EST OF THE PRESENTATION, WE HAVE THESE GRAPHICS THAT ARE ALSO IN YOUR BUDGET BOOK THAT DEPICT THE KIND OF FINANCIAL OVER VIEW OF EACH DEPARTMENT.

WE'RE NOT GOING TO DIVE DEEP INTO EACH OF THOSE EITHER BECAUSE THEY ARE IN THE BOOK, WE PRESUME YOU READ THEM BUT WE'LL INCLUDE AS A RESOURCE TO TOUCH ON BRIEFLY AS WE MOVE THROUGH THEM. FOR INSTANCE, IN THIS CASE IN MAYOR'S COURT YOU SEE RELATIVELY LITTLE CHANGE.

IN EACH OF THE BUDGET DISCUSSIONS WE'LL TOUCH ON THE MANAGEMENT DISCUSSION WHICH REALLY TRIES TO IN THE BUDGET DOCUMENT INTERPRET THE NUMBERS, GIVE A STORY BEHIND WHAT THE NUMBERS ARE TELLING US. IN THIS CASE, THERE IS NO NOTABLE CHANGES TO HIGHLIGHT IN THE MANAGEMENT DISCUSSION.

AND THEN WE WANT TO TOUCH ON THE OBJECTIVES FOR EACH DEPARTMENT.

AND THIS IS A GOOD EXAMPLE AND A MANAGEABLE EXAMPLE TO HIGHLIGHT. IN THIS CASE, IN THE MAYOR'S COURT WE'LL NOTE THAT THEY ARE WORKING TO IMPROVE CUSTOMER SERVICE AND MANAGEMENT CASES THROUGH IMPLEMENTING NEW TECHNOLOGY. THAT'S THEIR OBJECTIVES FOR THE YEAR. BOTH IN THE LEGISLATIVE AND CLERK AS WELL AS IN THE ADMINISTRATION BUDGETS THERE IS REALLY NO NOTABLE BUDGETARY CHANGES.

I WILL TOUCH ON ECONOMIC DEVELOPMENT A LITTLE BIT.

ECONOMIC DEVELOPMENT IS FUNDED BOTH IN THE GENERAL FUND AND THEN WHAT WE CALL THE ECONOMIC DEVELOPMENT FUND.

AND THE GENERAL FUND REALLY NO NOTABLE CHANGES IN THE WHAT WE CALL THE E.D. FUND, THE ECONOMIC DEVELOPMENT FUND, FUNDS ARE TRANSFERRED FROM THE GENERAL TO THE E.D. FUND ANNUALLY.

IF THEY ARE NOT FULLY SPENT ON INCENTIVES OR OTHER ECONOMIC DEVELOPMENT PROGRAM THE BALANCE IN THE FUND CARRIES OVER TO THE NEXT YEAR. SOME YEARS WE'LL NE NEED TO APPROPRIATE MORE, OTHERS WE'LL HAVE ADEQUATE FUND.

THIS YEAR WE'RE PROJECTING TO TRANSFER LESS BECAUSE OF A

DECENT FUND BALANCE. >> GREESON, CAN YOU CLASSIFY TO ALL FUND FOR THE ECONOMIC DEVELOPMENT COME FROM THE GENERAL REVENUE OR GENERAL FUND?

>> M. GREESON: IT DOES, IT'S NON-TAX REVENUES.

ARE THERE ANY OTHER FUNDS, REPAYMENT OF RECAP, THE LOAN PORTION OF RECAP IS THE ONLY OTHER REVENUE TRANSFER FROM THE

GENERAL FUND. >> OUR PLEASURE.

PERSONNEL SECTION, IN ADDITION TO ADMINISTRATION I'LL HIGHLIGHT, WHICH THERE IS RELATIVELY LITTLE CHANGE HERE AS WELL. LET'S TOUCH ON THE OBJECTIVES IN THIS AREA AND THE MANAGEMENT DISCUSSION.

THE MOST NOTABLE THING I WANT TO HIGHLIGHT IS NOT INCLUDED IN THE BUDGET BUT A PRIORITY OF THE COUNCIL IS COMMUNITY VISION AND STRATEGIC PLANNING. AS YOU KNOW WE TALKED TO COUNCIL ABOUT THAT AND ENGAGED CONSULTANT TO TRY TO HELP FRAME THAT IN RELATIONSHIP TO THE U.M.C.H. DEBATE.

WE DO NOT HAVE FUND ALLOCATED IN THE 2019 OPERATING BUDGET AT THIS POINT. IT IS POSSIBLE THAT WE WILL SEEK AN APPROPRIATION RIOR TO THE END OF THIS YEAR AND THEREFORE BEFORE THE 2019 BUDGET OUT OF FUND BALANCE.

IF WE'RE NOT PREPARED TO THE THAT PRIOR TO THE END OF YEAR, WE'LL SEEK TO AMEND 2019 OPERATING BUDGET.

WE WANT TO FURTHER REFINE THE SCOPE AND GOALS OF THAT PROJECT BEFORE WE PUT NUMBERS, FINALIZED NUMBERS FOR IT.

[00:15:07]

ESSENTIALLY IN THE LEGISLATIVE AND CLERK AND ADMINISTRATION SECTIONS OF THE BUDGET, THESE ARE THE AREAS OF THE BUDGET WHERE THE STAFF ARE SUPPORTING REALLY THE GOALS OF THE WHOLE ORGANIZATION, THESE ARE SUPPORT FUNCTIONS, SAME WITH PERSONNEL, NOT A LOT OF NOTABLE CHANGES. BUT YOU WILL RECOGNIZE MANY OF THE PRIORITIES AS YOUR PRIORITIES AS WE MOVE THROUGH THESE NEXT FEW SLIDES. FOR EXAMPLE, ELECTRIC AGGRAVATION AND STRATEGIC PLANNING.

ADMINISTRATION YOU WILL SEE THE EVALUATION OF THE S.O.R.'S SCHOOL RESOURCE OFFICER, REDEVELOPMENT ISSUES.

AND SOME AREAS THAT WEREN'T IN THE BUDGET OBJECTIVES BECAUSE THEY DON'T HAVE BUDGETARY IMPLICATIONS BUT IT'S BEEN PRIORITIES OF THE BOARD'S AS WELL AS COUNCIL.

AND THAT WE'RE CONTINUING TO WORK ON OR THEY ARE BEING SUPPORTED BY THE ADMINISTRATION, THE FUNCTION, THE STAFF THAT IS BUDGETED FOR IN THE ADMINISTRATIVE DEPARTMENT.

IN PERSONNEL WE HAVE BOTH POLICY AND PROCESS IMPROVEMENT EFFORTS UNDERWAY, INCLUDING SOME ONLINE EMPLOYMENT APPLICATION UPGRADES THAT WE HIGHLIGHT HERE. LET ME STOP BEFORE I TURN IT OVER TO THE ALWAYS RIVETTED FINANCE DIRECTOR BARTTER AND ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT THE MAYOR'S COURT, ADMINISTRATIVE ECONOMIC AND PERSONNEL.

>> WE TALKED ABOUT TRAINING FOR STAFF.

I KNOW YOU ARE GETTING INVOLVED IN SOME OF THAT.

IS THAT REFLECTED IN THIS BUDGET?

>> M. GREESON: I DON'T THINK WE HAVE SPECIFIC FUNDS BUDGETED FOR THAT. I THINK WE HAVE TWO LEAN SIGMA BLACK BELTS IN STAFF, ONE OF THEM IS SITTING IN THE AUDIENCE. WE HAVE TALKED SOME AN OPPOSED TO ADDITIONAL TRAINING SPENDING RESOURCES WITH -- TO LOOK AT BRINGING IN SICK LEAN CONSULTING ASSISTANCE TO LOOK AT SPECIFIC PROCESSES. WE CAN TALK ABOUT THAT IN MORE

DEPTH IF YOU WANT. >> THAT'S FINE.

>> QUESTION ABOUT THE MAYOR'S COURT.

DO WE HAVE THE ABILITY TO

>> >> M. GREESON: NO.

LET ME GO BACK TO THAT. >> WE'RE STARTING TO LOOK AT ONLINE PAYMENTS FOR A VARIETY OF DIFFERENT THINGS.

HOPEFULLY IN THE NEAR FUTURE. YES, WE'RE LOOKING AT IT AND WE'LL CONTINUE TO WORK TOWARDS THAT.

>>

OKAY. >> PRESIDENT B. MICHAEL: ANOTHER QUESTION? MR. GREESON, YOU CAN MOVE ON.

>> M. GREESON: I'M GOING TO PASS THE CLICKER TO MR. BARTER.

>> A OUPLE OF THINGS TO TOUCH BASE ON.

YOU HAVE HEARD A LOT FROM ME DURING THIS BUDGET PROCESS.

A SLIGHT UPTICK IN THE CONSULTANT LINE, WE'LL USE A LITTLE BIT OF MONEY TO EVALUATE THE FULL COST OF PARKS AND RECREATION FEES. SOMETHING WE DISCUSSED AT AN EARLIER MEETING. TRY TO DEVELOP WHAT OUR SUBSIDY LEVELS ARE AND BRINGING THAT BACK TO COUNCIL.

SECONDLY, I WANTED TO TOUCH BASE ON CONVERSION OF TO THE FINANCIAL REPORT, A CAFFER. THE COULD HAVER IS A LITTLE BIT MORE ROBUST. IT WOULD BE INCLUDING A AUDIT ANNUALLY AS OPPOSED TO BIANNUAL.

THAT IS SOMETHING WE NEED TO DO AS WE EXPEND ADDITIONAL FEDERAL FUND. WE FELT LIKE THIS WOULD BE AN APPROPRIATE TIME TO MAKE THAT CONVERSION.

IT'S FUNDED IN THE COUNTY AUDITOR EXPENSES.

I WANTED TO TOUCH BASE ON THAT. >> PRESIDENT B. MICHAEL: THIS IS ADDITIONAL FUNDING COMING FROM THE CITY THE PAY FOR THIS OR OFFSET BY FUNDS OMING FROM THE AUDITOR'S OFFICE?

>> NOT GETTING OFFSET BY FUNDS. IT'S NOT AN INCREASE, IT'S NOT A REDUCTION. BECAUSE IN 2018 WE HAD AN AUDIT,

[00:20:03]

NORMALLY THEN N 2019 IT WOULD GO BACK DOWN.

WE'RE KEEPING THAT FUNDING THE SAME.

>> PRESIDENT B. MICHAEL:

>> ABOUT 12 TO 15,000. NO NOTABLE CHANGES IN THE LAW DEPARTMENT. AND IN TERMS OF OBJECTIVES, THE LAW DEPARTMENT IS GOING TO CONTINUE TO PROVIDE LEGAL SUPPORT TO BOTH COUNCIL AND STAFF.

I'D BE HAPPY TO ANSWER ANY ADDITIONAL QUESTIONS YOU MIGHT HAVE. IF NOT, I'LL MOVE ONTO INFORMATION TECHNOLOGY AS I PASS IT DOWN.

>> THANK YOU, MR. BARTTER. BEFORE WALKING THROUGH THERE SLIDES I WOULD LIKE TO PRESENT HIGHLIGHTS FROM THE 2017/2018, ABOUT THE 15 MONTHS I HAVE BEEN ON BOARD WITH THE CITY.

AS MANY OF YOU ARE AWARE THE CITY COMMISSION AND EXTERNAL I.T. ASSESSMENT COMPLETED IN 2017.

THAT DID NOT SIT ON THE SHELF. WE HAVE COMPLETED OR STARTED THE KEY OBJECTIVES OUTLINED IN THE ASSESSMENT AS WELL AS MANY THAT ARE NOT. FROM THE ASSESSMENT FOCUSING ON THREE BROAD CATEGORIES OF I.T., PEOPLE, TECHNOLOGY AND PROCESS.

FIRST THE PEOPLE ASPECT. WE ON BOARDED AN I.T. DIRECTOR.

MUCH OF THE FIRST YEAR FOCUSED ON OPERATIONAL IMPROVEMENTS AS WELL AS STRATEGIC PRIORITY DEVELOPMENT.

FOCUS OF 2019 SUSTAINING OPERATIONAL EXCELLENCE WITH A FOCUS ON STRATEGY EXECUTION. WE ALSO ON BOARDED A HELP DESK TECHNICIAN. MANY OF YOU HAD AN OPPORTUNITY TO WORK WITH JOSH. HIS CONTRIBUTION TO THE SUPPORT ACTIVITIES HAS IMPROVED THE ABILITY TO RESPOND MORE QUICKLY. MORE IMPORTANTLY CREATED PROJECT CAPACITY FOR JOSé AND ME WHICH ALLOWED US TO COMPLETE WORK FASTER. LOOKING AT TECHNOLOGY, THERE IS A LONG LIST OF TECHNOLOGY IMPROVEMENTS.

INFRASTRUCTURE WAS 8 TO 10 YEARS OLD CREATING SERVICE ISSUES THAT IMPACTED THE RELIABILITY STANCE OF POLICE AND FIRE AND EMPLOYEE PRODUCTIVITY. WE REPLACED THE STORAGE INFRASTRUCTURE, SECURED MAINTENANCE AND SUPPORT CONTRACTS AND IMPLEMENTED SERVEB STABILIZATION.

WE IMPLEMENTED OFFICE 365. THE INITIAL DEPLOYMENT ON EMAIL, NEXT STEPS TO FILE SHARING AND COLLABORATION.

LASTLY, WE CHANGED OUR BACK UP AND RETENTION SCHEDULE WHILE SIGNIFICANTLY REDUCING COSTS. WE SHIFTS FROM A TWO-DAY WE TENSION SCHEDULE TO SIX MONTHS PROVIDING ORE OPTIONS FOR RECOVERY IN THE EVENTS OF A DATA BREECH OR LOSS AND A STRONGER POSITION FOR LEGAL DISCOVERY.

A MUCH MORE EFFECTIVE I.T. ORGANIZATION.

WE RECENTLY MADE IMPROVEMENTS TO PROJECT MANAGEMENT AND PRIORITY SETTING, SECURITY, P.C.I. COMPLIANCE AND THE I.T. SERVICE DESK. THIS WOULD NOT HAVE BEEN POSSIBLE WITHOUT YOUR SUPPORT, THE SUPPORT OF MY PEERS AND VERY STRONG I.T. TEAM. THANK YOU VERY MUCH.

LOOKING TO THE SLIDES. I HOPE THE PROCEEDING SUMMARY PROVIDED A RATIONALE FOR INCREASE IN EXPENSES FROM 2017 TO 2018. FOR 2019 THE I.T. BUDGET IS ESSENTIALLY FLAT YEAR OVER YEAR WITH A COUPLE OF TEMS TO HIGHLIGHT. THERE IS A APPROXIMATELY $100,000 REDUCTION IN EXPENSES CITY WIDE THAT IS NOT REFLECTED IN THE I.T. BUDGET. THIS OCCURRED DUE TO ADOPTION OF DIFFERENT TECHNOLOGY FOR CALL DELIVERY, IT STANDPOINTED IN STARTED IN 2017 AND TOOK LONGER THAN EXPECTED.

IT INCREASED BY APPROXIMATELY $6,000 DUE TO IMPROVEMENTS IN CALL DELIVERY AND ADDITIONAL INTERNET CAPACITY THAT BENEFITS PRIMARILY THE COMMUNITY CENTER. MY FOCUS WILL BE SHIFTING FROM OPERATIONAL TO STRATEGIC. THERE ARE A COUPLE OF PROGRAMS I WOULD LIKE TO PROVIDE A BRIEF OVER VIEW FOR.

THE OVERARCHING GOAL TO IMPROVE DECISION MAKING ACROSS THE CITY BY PROVIDING BETTER DATA TO DECISION MAKERS.

THE OUTCOMES FOR THIS PROGRAM TO DEVELOP AN INTEGRATED DATA

[00:25:07]

MODEL, WHAT DATA DO WE HAVE, HOW CAN IT BE INTEGRATED TO PROVIDE BETTER INSIGHTS TO WHAT MIGHT HAPPEN AND HOW TO PREVENT UNFAVORABLE OUTCOMES. EMPLOYEE RETENTION AND ATTRACTION. HOW CAN WE LEVERAGE TECHNOLOGY SUCH AS FIBER TO REGIONAL DATA TO CLOUD RESOURCES AND BUILD AND SUSTAIN. INCLUDING BUSINESS, PARTNERSHIP MODELS AND IMPLEMENTATION STRATEGIES.

OPERATIONS IS STILL IMPORTANT. SOME HIGHLIGHTS FROM THE NEXT TWO SLIDES. UPDATE THE I.T. COMPONENT F THE DISASTER AND BUSINESS CONTINUITY PLAN, EXPECTED TO BE A MULTIYEAR EFFORT. LASTLY, COORDINATE IMPROVEMENTS TO SYSTEMS USED BY OTHER DEPARTMENTS INCLUDING IMPLEMENTATION OF TELESTAFF FOR SCHEDULING POLICE AND FIRE, CHARGES IN ISPATCH AND RECORDS MANAGEMENT AND THE PERMITTING SYSTEM. THANK YOU FOR YOUR ATTENTION.

>> PRESIDENT B. MICHAEL: ANY QUESTIONS ON I.T.?

MR. ROBINSON. >> D. ROBINSON: SORRY TO BE A WET BLANKET. IT SEEMS LIKE A GOOD TIME AND PLACE TO MAKE THIS COMMENT. I FIND THE EMAIL INTERFACE TO BE DREADFUL. IS THAT AN OFFICE 365 PRODUCT?

THE NEW EMAIL INTERFACE? >> I'M HAVING A LITTLE BIT OF

TROUBLE HEARING. >> D. ROBINSON: THE NEW EMAIL INTERFACE IS THAT AN OFFICE 365 PRODUCT? I FIND IT VERY CLUNKY AND CUMBERSOME.

HOW WAS THE DECISION MADE TO REQUIRE THAT PARTICULAR PLATFORM OF SOFTWARE? IN THE FUTURE IF A MAJOR DECISION LIKE THAT IS MADE IS THERE A WAY WE COULD HAVE A CHANCE TO LOOK AT IT AND COMMENT ON IT BEFORE SUCH A BIG DECISION

IS MADE? >> SO THE DECISION WAS MADE.

WE CURRENTLY USE THE EXCHANGE ENVIRONMENT WHICH WE HAVE HAD IN PLACE FOR MANY YEARS. WE THOUGHT IT WAS BEST TO MAINTAIN CONTINUITY OF THE EXCHANGE.

WE MOVED THE EXCHANGE FROM ON PREMISE TO THE CLOUD.

ALL THE INTERFACE OPTIONS AVAILABLE ON THE ON PREMISE SOLUTION WERE AVAILABLE ON THE CLOUD SOLUTION.

I WOULD ADD THERE ARE MULTIINTERFACES AVAILABLE.

IF YOU AREN'T HAPPY WE'LL WORK TO EXPOSE YOU TO THE OTHERS YOU MIGHT FIND BETTER PROVIDE THE FUNCTIONALITY YOU ARE LOOKING FOR. YOU CAN START WITH E.

I WILL TAKE IT UP. >> D. ROBINSON: I APPRECIATE THAT. AND HOW DID YOU, IT'S SOMETHING I LOOK AT EVERY DAY, OW WAS THE DECISION MADE? DID YOU CIRCULATE IT BY STAFF TO LOOK AT DIFFERENT OPTIONS OR SORT OF AN AUTOMATIC DEFAULT YOU ASSUMED GIVEN INDUSTRY

STANDARDS? >> AGAIN, WE FOCUSED ON MAINTAINING THE LOOK AND FEEL WE HAD THAT MOST OF OUR STAFF AND USERS WERE FAMILIAR WITH. AND DIDN'T WANT TO NECESSARILY CHANGE AN INTERFACE. SO THEN WE LOOKED AT THE COST AND THE BENEFITS OF OUTSOURCING THAT INFRASTRUCTURE AND THE STABILITY AND DISASTER RECOVERY.

>> PRESIDENT B. MICHAEL: ANY OTHER QUESTIONS?

YES I, MS. KOWALCZYK. >> B. KOWALCZYK: DEVELOPING BUSINESS AND PARTNERSHIP MODELS, ANYTHING SPECIFIC IN MIND YOU ARE THINKING ABOUT PURSUING TO ATTRACT EMPLOYERS USING TECHNOLOGY INCENTIVES OR THINGS LIKE THAT?

>> YES, I MEAN, AND IT'S LARGELY FROM MY EXPERIENCE PRIOR TO JOINING THE CITY. SO THERE ARE FIBER HAS BEEN DEPLOYED AS AN ASSET TO DIFFERENT COMPANIES AS A WAY OF REDUCING THEY ARE TELECOMMUNICATION COST SIGNIFICANTLY. ALSO, IN TERMS OF EXPANDING THEIR REACH TO OTHER TECHNOLOGY RESOURCES.

SO ONCE YOU WERE ABLE TO PUT FIO REDUCING YOUR TELECOMMUNICATION COSTS, YOU CAN ALSO GET ACCESS TO OTHER DATA CENTERS OUR CLOUD TECHNOLOGIES WITH MUCH HIGHER BANDWIDTH.

[00:30:02]

>> B. KOWALCZYK: IS FIBER TECHNOLOGY SOMETHING THAT

CITYWIDE INITIATE? >> THERE ARE OPPORTUNITIES TO PARTNER. WE WOULD LOOK TO BE THE BROKER OR CONNECTOR WITH DIFFERENT BUSINESS PARTNERS AND TRY TO LEVERAGE SOMETHING THAT WOULD BENEFIT THE COMMUNITY WITHOUT A

SIGNIFICANT INVESTMENT BY US. >> WE'RE GOING TO TURN IT OVER TO CHIEF STRAIT, MOVE INTO THE POLICE SECTION.

>> THANK YOU, MR. GREESON, PRESIDENT MICHAEL, MEMBERS OF COUNCIL. WHEN WE LOOK AT THE FIRST SLIDE FOR THE DIVISION OF POLICE, WE REMAINED, I THINK FAIRLY FLAT OTHER THAN WE HAVE AS YOU ARE AWARE, SHORTAGES.

THOSE SHORTAGES HAVE LED US TO GO OUTSIDE AND FIND SOME NEW PERSONNEL ON THE POLICE PERSONNEL AS WELL AS COMMUNICATIONS. AS WE GET INTO THE NEXT SLIDES HERE, MOST ITEMS STAYED FAIRLY EVEN.

ONE ITEM ON THE ESTREET AGENDA WAS JOB TRANSITION AND THAT IS CURRENTLY WHAT THE CITY DECISION DIVISION OF POLICE IS TRYING TO OVERCOME DURING 2018 AND CONTINUING INTO 2019.

WE USED AND EXPENDED LOT OF FUNDING IN BACKGROUNDS AS WE DISCUSSED PRIOR TO THIS MEETING.

WE DISCUSSED T TAKES AN AVERAGE OF 9 MONTHS FOR A NEW OFFICER IF THEY GO THROUGH BASIC ACADEMY. THREE MONTHS FOR F.T.O., ON THE STREET TRAINING. TO GET THEM TO THAT POINT WE SPEND QUITE A BIT OF TIME AND MONEY AND BACKGROUNDS AND POLYGRAPHS SO WE DID ADD SOME FUNDING IN OUR ADMINISTRATIVE SUPPORT LINE IN ANTICIPATION OF NEW OFFICERS AND TRANSITION AS WE GO INTO 2019. PART OF THAT IS UNIFORM ALLOWANCE. ONE OF OUR, WE ADDED FUNDING IN FOR ADDITIONAL VESTS. WE HAVE TO ACCORDING TO THE COLLECTIVE BARGAINING AGREEMENTS CYCLE VESTS OUT EVERY FIVE YEARS AND WE HAVE A GRANT GOING. AT $910 A PIECE THAT ARE EXPENSIVE BUT WITH THE GRANT THAT WILL BRING REVENUE IN TO REPLACE SOME OF THOSE. BECAUSE OF OUR AGING EQUIPMENT FOR OUR CAD AND MESS SYSTEM WE'RE WORKING WITH THE I.T. DEPARTMENT WITH THE DIVISION OF FIRE TO COME UP WITH A NEW SOLUTION.

WE'RE ALSO IN THE MIDST OF LOOKING AT CONSULTATION AGAIN.

THIS IS NOT JUST A WORTHINGTON ISSUE.

I HAVE TALKED TO OUR PARTNERS AROUND CENTRAL OHIO, AND RIGHT NOW A CURRENT ISSUE WITH AD AND R.M.S. VENDORS.

CONSULTATION FOR WORKING WITH PARTNERS TO SEE IF WE CAN FIND A RESOLUTION FOR THAT ISSUE. TRAINING AS INDICATED, WE HAVE INFLUX OF NEW OFFICERS, MANY ARE OF THOSE ARE COMPLETING THE F.T.O. PROCESS AND WE HAVE TWO IN ACADEMIES RIGHT NOW.

THAT'S ONE OF OUR KEY GOALS TO STAY ON TOP AND NOT HAVE TO PAY OUT THE OVERTIME AND MAKE SURE WE'RE GETTING TRAINED OFFICERS TO MEET THE NEEDS OF THE DIVISION.

AND SO FAR WE HAVE BEEN SUCCESSFUL AND PARTIALLY BECAUSE OF YOUR HELP AND ALLOWING US TO GO AHEAD OF SCHEDULE AND BRINGING OFFICERS WHO ARE TRAINED.

I APPRECIATE THAT AND I KNOW THE OFFICERS DO AS WELL.

WE'LL REVISIT THE CONSULTATION OPTIONS.

MY HOPE IS TO MAINTAIN COMMUNICATION STAFFING RIGHT NOW WHILE EXPLORING OUTSIDE INTERESTS THROUGH NOT ONLY THE FULL TIMERS BUT WE HAVE GONE OUTSIDE AND FOUND TRAINED PART-TIME PROFESSIONAL CAD AND R.M.S. TRAINED INDIVIDUALED HELPING TO FULFILL THE OBLIGATION UNTIL COUNCIL MAKES A DECISION ON A CONSULTATION STATEMENT.

WE'RE LOOKING AT INTEGRATION SO WE GET POLICIES AND PROCEDURES UPDATED TO MEET THE NEEDS OF THE CITY AND REDUCE RISKS.

OUR BIG THING IS TO MAINTAIN OUR PROFESSIONAL APPEARANCE AND PROFESSIONAL RESOURCES TO THE CITY.

SORRY, AND GOT MIXED UP ON MY SLIDE HERE.

WE WANT TO MAKE SURE WE'RE FOCUSED ON EXCEPTIONAL SERVICE.

NOT ONLY MEETING THE TRAINING NEEDS BUT ALSO OUR TECHNOLOGY NEEDS WITH OUTDATED EQUIPMENT, CAD, R.M.S., THE CRUISER, IN-CAR

[00:35:09]

VIDEO SYSTEMS ARE COMING DUE GFOR A CHANGE.

WE WANT TO FOCUS NOT ONLY ON OUR PROFESSIONAL SERVICES TO THE CITY BUT ENHANCE OUR PARTNERSHIPS AND CONTINUE WORKING WITH LOCAL GOVERNMENT ENTITIES TO MAKE SURE THAT WE'RE TRYING TO COLLABORATE WHENEVER POSSIBLE, MEET THE NEEDS.

WE WORKED WITH THE SCHOOL SYSTEM, OUR NORTHEAST REGIONAL EMERGENCY COMMUNICATIONS CENTER, AND WE ALSO HAVE A GREAT PARTNERSHIP WITH CORES OR THE CENTRAL OPERABLE RADIO SYSTEM, AND BOARD OF HEALTH. AND COMMUNICATIONS OUTREACH TO THE LOCAL CITIZENS, CONTINUING TO WORK WITH UR CITIZENS ACADEMY, NOW THE CITY'S ACADEMY,, OUR NATIONAL NIGHT OUR, OUR MENTORSHIP, THE FAMILY PICNIC, NATIONAL NIGHT OUT, OPEN HOUSE, AND ALSO CONTINUED OUR ALICE TRAINING WITH OUR FAITH-BASED COMMUNITY OUTREACH. AND ALSO REINSTATED OUR SPEAKERS OUTREACH SO TALKING TO SOME OF OUR COMMUNITY PARTNERS AND SENDING SOME OF OUR PROFESSIONAL PEOPLE OUT RATHER THAN JUST APPROACHING FROM THE CITIZENNING ACADEMY.

THAT IS ALL I HAVE. THANK YOU.

I'M HERE TO ANSWER ANY QUESTIONS.

>> I HAVE A QUESTION THAT MAY NOT -- IT DOES NOT PERTAIN JUST TO YOUR BUDGET. IT MIGHT BE MORE APPROPRIATE FOR MR. BARTTER, BUT IT RELATES TO THE PERSONAL SERVICES NUMBERS AND THE ADDITIONAL PERSONAL SERVICES.

I ASSUME BY PERSONAL SERVICES WE MEAN WAGES AND SALARIES? IS THAT EVERYTHING ENCOMPASSED, IS THAT CORRECT? ADDITIONAL PERSONAL SERVICES WOULD BE WHAT IS NORMALLY

CALLED, BENEFITS? >> CORRECT.

A HEALTH INSURANCE CONTRIBUTIONS TO PENSION, MEDICARE, BENEFITS, NO ADDITIONAL PERSONAL SERVICES.

>> MY QUESTION WOULD BE I NOTICED BETWEEN DEPARTMENTS, THERE ARE VARYING INCREASES BETWEEN THOSE TWO CATEGORIES.

I GUESS MY UNDERLYING QUESTION IS I WOULD THINK THE BENEFITS WOULD BE PROPORTIONAL TO THE WAGES AND SALARIES.

BUT BETWEEN DEPARTMENTS IT VARIES QUITE A BIT.

IN THE CASE OF POLICE BETWEEN 18 AND 19, WAGES ARE PROJECTED TO GO UP 3.69 BUT THE BENEFITS 7.9 CAN YOU SPEAK TO THE VARIATION

IN THOSE CATEGORIES? >> I THINK POLICE YOU ARE LOOKING AT A LOWER INCREASE ON THE PERSONAL SERVICES BECAUSE YOU HAVE A LOT OF PEOPLE AT A LOWER STEP.

SO THAT'S CAUSING YOU KNOW THE LOWER JUMP YEAR TO YEAR.

ADDITIONAL PERSONAL SERVICES, A LOT ROLES INTO THAT.

I WOULD HAVE TO TAKE A MORE IN-DEPTH LOOK.

I CAN CERTAINLY DO THAT AND GET THAT BACK TO YOU.

>> IS THAT HE INSURANCE, EMPLOYEE BENEFITS PIECE?

7% IS A REASONABLE NUMBER. >> CORRECT.

ALSO MAYBE FIVE OR SIX OTHER THINGS BUT PREDOMINANTLY HEALTH

INSURANCE. >> GOOD EVENING, I THINK IT'S MY TURN. I'LL TALK ABOUT THE DIVISION OF FIRE, ALONG WITH MY DEPARTMENT IN BLUE ACROSS THE DAIS, ON THE PRIMARY GOAL IS THE SAFETY AND SECURITY OF THE BUSINESS AND COMMUNITY. WE HAVE ALSO A FAIRLY SIZABLE BUDGET AND MOST OF THAT IS WRAPPED UP IN PERS PERSONNEL SERVICES, TH TH THERE IS A COUPLE MINOR INCREASES RELATIVELY MINOR. I WANT TO MENTION OR DIVISION IS VERY BUSY RUNNING FIVE THOUSAND RUNS EACH YEAR,S 80% ARE MEDICAL, TAKES QUEUE A FEW PEOPLE TO MANAGE THAT.

IN 2019 WE'RE CONTINUING OUR FORWARD PROGRESSION WITH THE ADMINISTRATIVE TEAM AND CHANGES.

WE HAVE EXPERIENCED SOME IN 2018, WE HAVE MORE NEW LEADERSHIP PERSONNEL AND MOVING THAT FORWARD.

AND PREVENTION LIEUTENANT DON HAS BEEN WORKING, RETOOLING THE PREVENTION BUREAU AND CRATING MORE ON REVENTION AND PUBLIC

[00:40:01]

EDUCATION. WE'RE -- OUR MAIN FOCUS RIGHT NOW AND MAINTAINING THE HIGH-CALIBER EMPLOYEES TO PROVIDE SERVICES EXPECTED BY THE COMMUNITY.

FIRST AND FOREMOST THAT'S WHAT WE'RE THERE FOR. TO MEET THE NEEDS OF THE COMMUNITY BOTH IN RESPONSE AND PREVENTION, WE'RE DOING LEAPS AND BOUNDS WITH THAT ALREADY.

WE KNOW THERE IS ROOM TO GROW BUT WE'RE SEEING A BIG UP TAKE IN THAT NOW. ONE OF THE THINGS WE'RE CONCERNED ABOUT S MAINTAINING PERSONNEL. QUALITY PERSONNEL IS HE UP THERE. AND SO ONE OF THOSE THINGS BECAUSE THE FIRE STATION IS ALMOST LIKE A SECOND HOME.

THE FIREFIGHTERS LIVE THERE FOR A THIRD OF THEIR LIFE.

WE HAVE WHAT I CALL COMFORTS OR LIVING AREAS YOU DON'T FIND IN ANY OF THE AREA DEPARTMENTS THROUGHOUT THE CITY.

WE'RE TRYING TO DOING MINOR RENOVATIONS OVER THE PERIOD OF TIME. UPDATE THE BUILDING.

IT HASN'T BEEN SINCE ABOUT 1992 OR '94.

SOME MAYBE FOR CARPET AND PAINT.

WE'RE TRYING TO MAKE SURE WE HAVE THE ATMOSPHERE OF GOOD WORKING CONDITION FOR THOSE QUALITY EMPLOYEES AS WE'RE MOVING FORWARD WITH OUR PLAN. THE OTHER THING WE'RE WORKING ON IS MAINT MAINT MAINTAINING PARTNERSHIPS.

WE HAVEMEETING THEIR NEEDS FROM THE FIRE DIVISION ASPECT AS WELL. WE TALKED ABOUT THE APPROPRIATION, UP AND OMING AND PART OF OUR -- PROMOTION.

AND PART OF OUR PROGRESS WE'RE GOING TO LOOK AT POLICIES AND RULE MANUALS THAT HAVEN'T BEEN UPDATED IN YEARS.

WE'RE WORK ON THAT. AND THEN AS I MENTIONED BEFORE, THE IMPROVED COMMUNITY INVOLVEMENT.

SO MUCH WE'RE DOING THAT TO GET OUT IN THE COMMUNITY THAT TAKES SOME FUNDS. THAT IS WHAT YOU ARE SEEING IN THE COMMUNITY SUPPORT LINES TO BE ABLE TO DO THAT.

WE TALKED ABOUT OUR PARTNERSHIPS AND ALSO CAPITALIZING ON IMPROVED TECHNOLOGY THANKS TO GENE OLIVER, LOOKING AT ONLINE TRAINING ABILITIES TO MAKE SURE OUR PERSONNEL ARE FULLY STAFFED. MAKING SURE WE'RE HAVING A REPORT WRITING, MORE IMPORTANTLY, DATA MINING.

HAVING DEEP CONVERSATIONS AS WE MOVE FORWARD WITH TRYING TO PULL THAT INFORMATION BACK OUT. THAT IS A CHALLENGE WITHIN OUR DIVISION RIGHT NOW. AND I THINK THAT IS ABOUT IT.

I WOULD BE HAPPY TO ANSWER ANY QUESTIONS AS WELL.

>> CHIEF, THANK YOU, QUICK QUESTION, CAN YOU EDUCATE ME WHAT IS INCLUDED UNDER CONTRACTUAL SERVICES AND ANOTHER ELEMENT, WHAT WAS THE CAUSE FROM THE PUMP FROM 17 TO 18, WHERE IT

WENT UP OVER 20%? >> I WASN'T IN THIS CHAIR IN 17 BUT THINGS LIKE GAS, ELECTRIC, WATER, FUEL, FUEL FOR THE VEHICLES, REPAIRS FOR THE VEHICLES, OUR EMS BILLING, COMMUNITY, BUILDING MAINTENANCE, CONTRACTUAL, ALL THE THINGS WE

NEED TO OPERATE THE DIVISION. >> A CURIOUS DESCRIPTION FOR THOSE, I THROW THAT TO MR. BARTTER TO CONTEMPLATE.

>> I'M GOING TO TURN IT OVER TO MR. BROWN.

>> PRESIDENT MICHAEL, MEMBERS OF COUNCIL, I WANT TO APOLOGIZE IN ADVANCE FOR MY COUGHING. I APOLOGIZE.

YOU SEE A SLIGHT INCREASE OF APPROXIMATELY $30,000 UNDER CONTRACTUAL SERVICES FROM 2018 TO 2019 ASSOCIATED WITH OUR WORK MANAGEMENT SOFTWARE, ONE OF THE KEY THINGS I'M EXCITED ABOUT.

IT TAKES ONLINE PAYMENTS. SO T THAT WILL BE A KEY THING PROVIDING A SERVICE TO OUR RESIDENTS, PROPERTY OWNERS AND BUSINESSES WANTING TO COME TO WORTHINGTON, ALLOW FOR ONLINE APPLICATIONS SUBMITTALS TO BE DONE, WHICH GOES TOWARD

[00:45:05]

OR COMMUNICATION OUTS REACH AND TRANSPARENCY WITH THE WORK MANAGEMENT HAVE INTERACTION WITH THE APPLICANT ONLINE.

DOCUMENTING IT AS WE MOVE FORWARD WITH THE PROCESS.

ONE OF THE HINGS THAT IS A KEY DRIVER FOR THIS COUNCIL THAT COMMUNICATION, OUTREACH AND TRANSPARENCY WITH THE SOFTWARE, WE PROCESS CURRENTLY 1,200 BUIL1,200 BUILDING PERMITS A YEAR, 200 COMPLAINTS, CODE ENFORCEMENT, WITH SERVICE AND ENGINEERING PART WITH RELATED TO PERMITS THEY ISSUE FOR SIDEWALK REPAIR, DRIVEWAY PERMITS, 275 THERE.

200ARP, PRC SO THIS WILL BE EASILY TRACKED.

YOU AS A COUNCILMEMBER OR PROPERTY OWNER, YOU CAN CLICK ON A PRO PROPERTY AND SEE THE HISTORY.

AND ALL THE MATERIALS ASSOCIATED WITH THAT WILL BE ATTACHED.

THAT'S PROBABLY THE KEY FOCUS FOR 2019.

GOING FROM 10 TO FOUR SOFTWARE COMPANIES, NARROWED TO ONE WITH MR. OLIVER'S HELP. HOPEFULLY IN JANUARY WE CAN KICKOFF. THAT WILL BE A KEY TIME COMMITMENT. THE OTHER THINGS WE'LL FOCUS ON THROUGHOUT THE YEAR RELATED TO OUR KEY FOCUS AND OUR DEVELDEPARTMENT AND REDEVELOPMENT, THE HOLIDAY INN, THE HARDING SITE, ANTHEM OR WILSON BRIDGE ROAD CORRIDOR, THAT IS THE KEY FOCUS, IN ADDITION THE ROLL OUT OF THE SOFTWARE. AND THEN YOU WILL SEE THE CONTINUED EFFORT OF THE WAY FINDING AND THE STREETSCAPE IMPROVEMENTS THROUGHOUT THE CITY STILL UNDER OUR CHARGE AS WE MOVE FORWARD WITH THE 2019. I CAN ANSWER ANY QUESTIONS AND MAY BE ABLE TO HOPEFULLY HELP AT LEAST AND OUR BUDGET AND ADDITIONAL PERSONNEL SERVICES WE GROUP IN OUR CONFERENCES, OUR DUES, OUR OCAL MEETINGS AND TRAINING FALLS UNDER OUR ADDITIONAL PERSONAL SERVICE AND CONTRACTUAL SERVICES, ONE OF THE INCREASES IS RELATED TO THE SOFTWARE, ADDITIONAL $36,000 A YEAR, RELATED TO THE CURRENT PROCESS, WHICH IS HANDWRITTEN NOTES A DOS DATABASE AND EXCEL SPREADSHEETS AND I'M MISSING ONE. ACCESS DATABASE.

SO I THINK STREAMLINING EVERYTHING THAT $36,000 A YEAR WILL BE A ENEFIT FOR ALL OF US.

>> PRESIDENT B. MICHAEL: I WANT TO MAKE A COMMENTS I'M EXCITING WE'RE IMPLEMENTING THIS MANAGEMENT SOFTWARE, THAT TYPE OF INTERACTION WITH MUNICIPALITIES THROUGHOUT THE COUNTRY, IT'S EASIER WHEN THEY HAVE SOMETHING LIKE THAT TO WORK

WITH. >> IT KEEPS US COMPETITIVE WITH PEERS AND NEIGHBORS. THERE IS FOUR F US ON THE COMMITTEE THAT SPENT SEVERAL MONTHS TAKING THE SOFTWARES FOR A TEST DRIVE TO SEE THE PROS AND CONS, AND WHAT THEY UTILIZE.

ALL THE JURISDICTIONS NO MATTER WHAT THE SOFTWARE THEY HAVE SEEN A DRAMATIC DECREASE OF PEOPLE COMING IN TO THE OFFICE, GETTING ON TIME, COMPLETED APPLICATIONS, IF HE IS, THEY HAVE BEEN ABLE TO ALLOCATE TIME FOR OTHER THINGS. TO PROVIDE A SERVICE TO OUR

RESIDENT IS OUR ULTIMATE OAL. >> MR. BROWN, SINCE YOU BROUGHT UP U.M.C.H., WHAT IS YOUR CURRENT UNDERSTANDING OF THE STATUS OF THE PERSP COMPREHENSIVE PLAN AS IT

PERTAINS TO U.M.C.H.? >> IN RELATION TO?

>> THE COMPREHENSIVE PLAN, THE U.M.C.H. UPDATE FROM 2014, WHAT IS YOUR UNDERSTANDING OF THE STATUS OF THAT?

>> COL CURRENTLY IN A POLICY DOCUMENT ADOPTED BY CITY

COUNCIL. >> IT REMAINS IN FORCE THE AME

NOW AS A YEAR AGO? >> WE REVIEWED ANY APPLICATIONS THAT CAME IN THROUGH THE BORDS ULTIMATELY TO CITY COUNCIL FOR ANY DEVELOPMENT OF WHATEVER WOULD OCCUR ON THE SITE.

>> THANK YOU. >> PRESIDENT B. MICHAEL: ANY

OTHER QUESTIONS? >> ALL RIGHT.

BACK TO ME. OTHER ACCOUNTS.

[00:50:04]

COUNTY AUDITOR DEDUCTIONS. THE COMPREHENSIVE ANNUAL REPORT FUNDING IS CONTAINED. THE BOARD OF HEALTH WE NEED TO INCREASE THAT SLIGHTLY. THIS IS A PROPOSED BUDGET.

THE FINAL BUDGET AND JUST GOT THE ONTRACT FOR THE BOARD OF HEALTH. THIS IS THE MOSQUITO SPRAY FOR INTRODUCTION ON NOVEMBER 19TH. THAT WILL NEED TO BE INCREASED.

TRANSFERS, I'M LOOKING TO FUND THE 27TH PAY, WHICH WILL OCCUR IN 2021, A TRANSFER TO FUND THAT.

OTHER ACCOUNTS, WE HAVE A REDUCED LODGING TAX.

THIS COINCIDES WITH THE CURRENT STATUS OF THE HOLIDAY INN, THE CULTURE ART CENTER, WILL DISCUSS THEIR FUNDING REQUEST WITH YOU NEXT WEEK. OTHER ACCOUNTS.

NOT MUCH TO DISCUSS ERE. AND JUST TO FINALIZE, THESE ARE THE LAST FIVE ACCOUNTS. NOT MUCH TO DISCUSS ON THOSE AS WELL. HAPPY TO ANSWER QUESTIONS IF YOU

HAVE THEM. >> A QUICK ONE ABOUT ALL THE OTHER FUNDS. BECAUSE THE GENERAL FUND IT APPEARS IT'S A LITTLE OVER 60% OF TOTAL CITY REVENUE. RIGHT?

>> I THINK IT'S CLOSER TO 70. BUT MAYBE IT'S 70.

>> BUT THE OTHER 38.3%, THE OTHER FUNDS, IS THERE A PLACE IN THE BUDGET WHERE WE CAN SEE THE

>> THERE IS NOT CURRENTLY BUT THERE WILL BE IN THE FINAL PRODUCED DOCUMENT WE'LL INCORPORATE ALL FUNDS IN THE FINAL DOCUMENT FROM HERE ON OUT.

>> THAT WOULD BE GREAT. >> PRESIDENT B. MICHAEL: IF WE'RE GOING TO DIG THAT DEEP I WOULD LIKE TO SEE WHERE WE GET THE GAS TAX FROM THE STATE AND ACTUAL REVENUES I THINK THEY HAVE BEEN OVER ESTIMATED WHAT WE HAVE GOTTEN IN THE BUDGET.

I WOULD LIKE IT TO REFLECT WHAT WE GET FROM THAT GAS TAX

REVENUE. >> ABSOLUTELY.

>> I ALSO HAD A QUESTION I HAD POSED BY EMAIL AND I WANTED TO SEE IF THERE IS MORE DISCUSSION ABOUT WHAT THE BICENTENNIAL

FUNDS. >> IT WAS ESTABLISHED FOR THE BICENTENNIAL, WAITING TO BE USED FOR THE NEXT CELEBRATION.

I SUPPOSE IT WOULD BE AT COUNCIL'S DISCRETION IF YOU

WANTED TO CHANGE. >> I BELIEVE IT WAS FUNDS RAISED FOR THE PURPOSES OF THE BICENTENNIAL AND DIDN'T GET SPENT. I THINK THE ORGANIZERS OF THAT EVENTS BENEFITED FROM SOME DOLLARS THAT WERE RAISED FOR PREVIOUS EVENT. I THINK THE ORIGINAL INTENTION WAS TO PAY IT FORWARD A LITTLE BIT.

FOR FUTURE -- OF THAT SORT. >> DOES THAT ACCOUNT ACCRUE INTEREST AND THAT INTEREST ADOPT DEPOSITED?

>> YES. >> HOW MUCH IS IN IT

APPROXIMATELY? >> LESS THAN 100.

100,00100,000. >> THIS IS WHY I BRING THESE

PAPERS. >> I EXPECT NOTHING LESS.

>> MR. ROBINSON. >> D. ROBINSON: INCOME TAX REVENUES CAN YOU SPEAK TO THE ASSUMPTIONS THAT ARE USED TO DEVELOP YOUR PROJECTIONS OF INCOME TAX REVENUES?

>> THE BIG ONE IS THERE IS A 4% SPIKE IN 2019 THAT REFLECTS THE REFILLING OF THE ANTHEM BUILDING.

THAT IS THE EQUIVALENT OF ABOUT 40,000,000 IN WAGES IF ALL OF THAT IS GENERATED OFF OF INCOME TAX WITHHOLDING, THAT IS THE BIG ASSUMPTION THAT IS THE BASIS FOR THAT.

I GO MONTH BY MONTH AND APPLY A THREE-YEAR AVERAGE.

SO THESE INCOME TAX PROJECTIONS ARE PUT TOGETHER IN SEPTEMBER SO I DON'T HAVE ACTUALS FOR THE REST OF 2018 AND WE MAKE ANY ADJUSTMENTS FOR SIGNIFICANT OUT LIARS SUCH AS THE BONUS PAID IN 2017. THAT'S KIND OF HOW WE ARRIVE.

[00:55:01]

>> WITH THE MAJOR EMPLOYERS OR CONSULT WITH MR. MCCORKLE.

>> DID IT THE FIRST TIME THIS YEAR SO WE COULD GET A FEEL FOR WHAT THEY HAD GOING ON IN THEIR INDUSTRY.

T YES, SIR. >> PRESIDENT B. MICHAEL: OTHER QUESTIONS? OKAY.

>> PRESIDENT MICHAEL IN TERMS OF THE REMAINDER OF THE BUDGET PROCESS, NEXT WEEK YOU WILL HEAR FROM PARKS AND RECREATION AND SERVICE AND ENGINEERING DEPARTMENT.

WE ALSO HAVE SOME OF THE SPECIAL GROUPS, THE MCCONNELL ARTS CENTER, I BELIEVE THE OLD WORTHINGTON PARTNERSHIP AS WELL. WE MAY ADJUST WHEN THE CONJUGATE VENTION OF VISITOR BUREAU PRESENTS, BECAUSE THEY WILL BE CHANGE THAT NEED TO BE ADEQUATE LAY PRESENTED AND WE MAY NEED TIME TO PUT THAT TOGETHER. AND ALSO THE HISTORICAL SOCIETY NEXT WEEK AS WELL. IT'S OUR INTENT FOR THE LAST MEETING IN NOVEMBER TO CIRCLE BACK AND ANSWER FINAL QUESTIONS YOU MAY HAVE. IF YOU WANT TO TOUCH BASE ON THE CAPITAL IMPROVEMENTS PROGRAM SINCE IT'S BEEN A FEW WEEKS, REVISIT QUESTIONS RELATED TO THAT.

INTRODUCE THE BUDGET, THE MAIN BUDGET ORDINANCE AND MANY OF THE WHAT I WOULD CALL, "ROUTINE BUDGET LEGISLATION." THE GOAL WE WOULD ADOPT THE BUDGET AT THE FIRST MEETING IN DECEMBER. T A NYTHIN G ELSE FROM THE GREATER GOOD FROM YOUR

PERSPECTIVE, MR. GREESON? >> M. GREESON: NOME.

[8. Reports of Council Members]

>> PRESIDENT B. MICHAEL: MOVING ONTO REPORTS OF COUNCILMEMBERS.

BEFORE WE GET THERE, MS. THRESS, MR. LINDSEY?

>> NO THANK YOU. >> NO THANK YOU.

>> I WANT TO THANK PARKS AND REC FOR HELPING ANOTHER PROJECT WITH PLANTING TREES AT PARK BOULEVARD PARK THIS WEEKEND.

>> PRESIDENT B. MICHAEL:

>> I REPRESENTED THE CITY AT THE OHIO MUNICIPAL LEAGUE CONFERENCE LAST WEEK. A GOOD EVENT AS ALWAYS.

GOOD TO SEE FOLKS FROM AROUND THE STATE.

THE BIGGEST TAKE AWAY, OBOTTOM ODOT HAS A RELATIVELY NEW PROGRAM WHERE THEY PROVIDE TRAINING ASSISTANCE, SPECIFICALLY AROUND PROJECTS LIKE COMPLETE STREETS PROGRAMS, THINGS LIKE THAT WHERE THEY PROVIDE THE TRAINING FOR FREE, HELP US SET UP POLICIES, THAT'S ONE EXAMPLE OF PROBABLY A DOZEN DIFFERENT PROGRAMS THEY HAVE. SO I'LL COLLECT THOSE DOCUMENTS

AND BRING THEM TO STAFF. >> PRESIDENT B. MICHAEL: WERE YOU DOING SOMETHING ON DEVELOPING COMPLETE STREET

PROJECT? >> YEAH, IT'S A TECHNICAL ASSISTANCE GRANT, AT THE SAME TIME WE'RE TRYING TO MARRY THAT WITH OUR MASTER PLAN PROCESS AND PLANNING NEXT THAT ARE WORK WITH US. MR. WHITED, DO YOU HAVE ANYTHING

TO ADD? >> I BELIEVE E'RE MEETING THIS THURSDAY TO DISCUSS SOME OF CLASSIFICATION OF STREETS AND WORK WITH BLUE ZONE WITH THE BIKE AND PED SO TRYING TO MERGE

THOSE. >> PRESIDENT B. MICHAEL: IT WOULD BE NICE FOR AN UPDATE BECAUSE IT'S BEEN IN THE PROCESS

FOR A WHILE. >> IT WAS PUT ON -- BREAKS WERE PUT ON FOR A LITTLE WHILE TO MAKE SURE WE WERE CONSISTENT AND NOT CONTRADICTORY BUT IT WILL BE DONE AT THE SAME TIME AS THAT ON

THE SAME PATH. >> PRESIDENT B. MICHAEL:

MIC] >> I WOULD LIKE TO THANK ANN BROWN FOR OR EFFORTS IN GETTING OUR ISSUE 39 IN NATIONAL PRESS ABOUT WHAT A MUNICIPAL GOVERNMENT IS DOING IN REGARDS TO CLEAN ENERGY AND COST SAVINGS.

IT WAS NICE WORK. THAT IS ALL.

>> I WANTED TO MENTION I ATTENDED A CONFERENCE CALL, THE CONVENTION VISITOR BUREAU BOARD MEETING.

AND IT WAS LENGTHY BUT THERE WILL BE NTERESTING THOUGHTS COMING UP AND CONSULTATION, TALKING ABOUT CONSULTATION AND COMMUNITY MEMBERS WORKING TOGETHER.

SO THAT'S GOING TO BE COMING IN A FUTURE MEETING.

A LOT OF TIME INVOLVED AND A LOT OF PEOPLE REACHING THIS POINT.

I THINK THEY GOT A REAL GOOD PLAN THEY WILL BRING FORWARD.

[01:00:03]

I WANTED TO LET YOU KNOW THAT WAS COMING BECAUSE THAT WAS SOMETHING WE TALKED ABOUT AND THE PEOPLE HAVE BEEN WATCHING AND I THINK THE COMMUNITY IS WORKING TOGETHER IN A REALLY GOOD WAY. ANYTHING ELSE? IF NOT, WE'RE GOING TO HAVE TO GO INTO EXECUTIVE SESSION.

[10. Executive Session]

FOR CONSIDERING COMPENSATION OF EMPLOYEES, CONSIDERING EMPLOYMENTS OF PUBLIC OFFICIALS, WARDEN COMMISSION APPOINTMENTS AND LITIGATION. ANYTHING ELSE? OKAY. SECONDED BY MS. DOROTHY.

MS. THRESS, CAN YOU PLEASE CALL THE ROLL ON EXECUTIVE SESSION.

>> CLERK: BEFORE I ADJOURN, I WANT TO LET THE STUDENT KNOW WHAT IS MEANT BY GOING TO EXECUTIVE SESSION. THERE ARE SOME AREAS THAT BY THE OHIO LAWS THAT WE ARE ALLOWED TO GO MEET IN PRIVATE AND THEN WE CAN'T MAKE ANY DECISIONS IN PRIVATE BUT WE CAN MEET IN PRIVATE. SO TH THERE IS A PENDING LAWSUIT AGAINST THE CITY. OF COURSE YOU WANT TO BE ABLE TO DISCUSS THAT WITH YOUR LAWYER, NOT IN THE OPEN PUBLIC UNTIL YOU HAVE SOMETHING. SAY WE WANTED TO BUY REAL ESTATE, UNTIL WE DECIDE TO BUY IT, WE WANT TO DISCUSS THE ISSUES. APPOINTING PEOPLE TO BOARDS AND COMMISSIONS, SALARY DISCUSSIONS OF EMPLOYEES, THOSE ARE THE AREAS. WE CANNOT MAKE ANY DECISIONS BEHIND CLOSED DOORS. THEY ARE CALLED SUNSHINE LAWS, IN THE LIGHT OF DAY IS WHEN WE HAVE TO MAKE DECISIONS BUT WE CAN HAVE DISCUSSIONS. BUT WE CAN'T MAKE ANY DECISIONS, THEY HAVE TO COME BACK WHERE EVERYBODY CAN SEE AND HEAR.

WITH THAT, WE'RE ADJOURNED TO THE MS. DOR OTHY MOVES WE COME OUT OF EXECUTIVE SESSION SECONDED BY MR. FOUST, ALL IN FAVOR SIGNIFY BY SAYING AYE, ALL THOSE OPPOSED. MR. MYERS MOVES FOR DJOURNED SECONDED BY MS. KOWALCZYK, ALL

* This transcript was compiled from uncorrected Closed Captioning.