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[1. Call To Order]

[2. Roll Call]

[00:00:02]

>> PRESIDENT B. MICHAEL: WILL YOU CALL THE ROLL FOR THIS MEETING?

>> PRESIDENT B. MICHAEL: WITH A NOT GOING TO DO THE PLEDGE OF ALIGNANCE AGAIN. I NOTICE WE HAVE STU STUDENTS, TELL US WHAT CLASS YOUR WITH.

>>

AND? >>

>> PRESIDENT B. MICHAEL: OKAY. IF YOU HAVE ANY QUESTIONS IS YOU'RE NOT SURE WHAT IS GOING ON, RAISE YOUR HAND.

I MIGHT EXPLAIN SOMETHING. WE HAVE CRAZY STUFF IN THIS MEETING COMING UP. THIS LAST MEETING, WHAT THERE IS IS THIS SHARON TOWNSHIP AND CITY OF WORTHINGTON JOINTY OWN TWO CEMETERIES. ONE IN THE CITY OF WORTHINGTON.

ONE IN SHARON TOWNSHIP. IT'S JOINT BOARD.

SO THAT'S WHY WE HAVE A JOINT MEETING TOGETHER BECAUSE WE JOINTLY MAKE DECISIONS THAT EFFECT THE CEMETERY.

THAT EXPLAINS THE LAST MEETING. NOW WE'LL MOVE INTO OUR REGULAR MEETING. I HAVE NO VISITOR COMMENT SAID.

SO I'M GOING TO GO ONTO THE CONSENT AGENDA.

[5. Consent Agenda]

NO SEPARATE DISCUSSION OF THE CONSENT AGENDA AS CONSIDERED TO BE ROUTINE BY THE CITY COUNCIL AND ADOPTED BY ONE MOTION.

IF A MEMBER OF COUNCIL STAFF OR PUBLIC REQUESTS DISCUSSION OF A PARTICULAR ITEM THAT WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. THE FOLLOWING ARE THE CONSENT AGENDA ITEMS. THE APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 19, 2018.

ORDINANCE 54-2018 AUTHORIZATIONINGS THE CITY MANAGER TO EXECUTE A CONTRACT BETWEEN THE CITY OF COLUMBUS BOARD OF HEALTH AND CITY OF WORTHINGTON FOR HEALTH SERVICES. 55-2018 AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT FOR THE PROVISION OF POLICE PROTECTION. 56-2018 APPROVING THE CITY MANAGER APPOINTMENT OF THE FRANKLIN COUNTY DISTRICT BOARD OF HEALTH AS THE PROVIDER OF BLUMMING INSPECTION SERVICES IN THE CITY OF WORTHINGTON. RESOLUTION 65-2018, AMENDING THE STAPHING CHART OF THE CITY OF WORTHINGTON TO REFLECT THE POSITIONS AUTHORIZED IN THE 2019 OPERATING BUDGET.

INTRODUCED BY MS. KOWALCZYK, MOVED OR PADOPTION BE MS. DOROTHY, SECONDED BY MR. MEYERS.

APPROVING THE CITY MANAGER APPOINTMENT OF DONALD SCHOFIELD AS ALTERNATE CHIEF BUILDING OFFICIAL AND MASTER PLAN EXAMINER FOR THE DIVISION OF BUILDING REGULATION.

INTRODUCED BY MR. SMITH MOVED BY MR. FOUST, SECONDED BY MR. ROBINSON. APPROVING 2019 GRANT FUNDING FOR THE OLD WORTHINGTON PARTNERSHIP AND THE WORTHINGTON HISTORICAL SOCIETY, INTRODUCED BY MS. KOWALCZYK, SECONDED BY MR. MEYERS. RESOLUTION 68-2018, WORTHINGTON INTERNATIONAL BOARD OF TRUSTEES.

INTRODUCED BY MR. SMITH, MOVED FOR ADOPTION BY MR. NOWS, SECONDED BY MR. ROBINSON. IS THERE ANYBODY WHO HAS ANYTHING TO PULL OFF THE CONSENT AGENDA? IF NOT, MS. KOWALCZYK MOVES WE PASS SECONDED BY MS. DOROTHY.

CAN YOU PLEASE CALL THE ROLL ON THE CONSENT AGENDA? THE CONSENT AGENDA HAS BEEN APPROVED.

MOVING ONTO PUBLIC HEARING. ORDINANCES 5 2- 2018, THE ANNUAL

[6.A. Ordinance No. 52-2018 2019 Operating Budget Providing for the Adoption of the Annual Budget for the Fiscal Year 2019 and Appropriating Sums for Current Operating Expenses. Executive Summary: This Ordinance adopts the City's annual budget for Fiscal Year 2019 and appropriates sums for current operating expenses. Recommendation: Motion to Amend and Approve as Amended Legislative History: Introduced November 19, 2018]

BUDGET FOR 2019 AND APPROPRIATING OPERATING EXPENDITURES. WE NEED A MOTION TO AMEND THIS DOCUMENT BY HAVING THE FIGURES READ IN.

I'M GOING TO READ THE FIGURES INTO THE RECORD.

TOTAL FOR GENERAL GOVERNMENT, $7,243,124.

TOTAL DIVISION OF POLICE, $6,408,351 SERVICE AND ENGINEERING, $2,828,529. TOTAL F PARKS AND RECREATION $5,872,638 TOTAL OF BUILDING AND PLANNING, $812,191 NEAR,

[00:05:11]

9,000,965, $743. 130,578.

TOTAL OF 1 MAINTENANCE AND REPAIR FUND $916,272.

STATE HIGHWAY FUND. $147,721.

TOTAL WATER DISTRIBUTION FUND $118,772.

TOTAL OF SANITARY SEWER FUND $82,272.

POLICE PENSION $680,000. TOTAL LAW ENFORCEMENT TRUST 12,500. MMVLT, $150,000.

ENFORCEMENT EDUCATION. ECONOMIC DEVELOPMENT FUND $463,000. LAW ENFORCEMENT CONTINUING EDUCATION, $20,000. TOTAL RESOLVING FUNDS $495,000.

CAPITAL IMPROVEMENTS FUND FUNDS $2,051,463.

GENERAL BOND RETIREMENT FUND $1,403,000.

OBBS, 7,000 $500. TIF DISTRIBUTION, 130 130,500. FOR WORTHINGTON PLACE THE HEIGHTS, 189,000. TIFF DISTRIBUTION 933 HIGH STREET, 19,000. TIFF DISTRIBUTION DOWNTOWN WORTHINGTON, 7,600. TIFF DISTRIBUTION WORTHINGTON SQUARE, 27,700. WEST DUBLIN GRANDVILLE, 96,000.

PACE FUNDS, 33,000. MR. ROBINSON MOVES WE AMEND THE ORDINANCE TO INCLUDE ALL THE NUMBERS READ.

SECONDED BY MR. FOUST. MR. GREESON IS THERE ANY

DISCUSSION ON THIS? >> M. GREESON: YOU WANT ME TO DO FOR THE BENEFIT OF THE PUBLIC AND THE AUDIENCE A LITTLE TWO-MINUTE OVERVIEW? I WOULD BE GLAD TO DO THAT.

>> PRESIDENT B. MICHAEL: SURE. >> M. GREESON: FIRST OF ALL, WELCOME. THIS IS THE COLUMNATION, THE PUBLIC HEARING THAT IS THE CULL MUNAYS OF TWO MONTHS OF CITY COUNCIL WORK AND PROBABLY TWO MONTHS BEFORE THAT OF STAFF WORK AS WELL. WHERE WE DEVELOPED AND PRESENTED THE CITY'S OPERATING BUDGET FOR 2019.

IT'S AS MS. MICHAEL READ THE GENERAL FUND OPERATING BUDGET IS ABOUT 30 MILLION, IT FUNDS IT THE DAY-TO-DAY SERVICES OF THE CITY OF WORTHINGTON. THE UDGET IS ESSENTIALLY VERY SIMILAR IN TERMS OF SUPPORTING SERVICES TO LAST YEAR.

THERE IS ONE INCREASE IN STAFF OVER THE ADOPTED BUDGET LAST YEAR, THE SCHOOL RESOURC OFFICER.

WE'RE MAINTAINING THE EXEMPLARY SERVICES PROVIDED BY THE CITY OF WORTHINGTON. THERE IS SOME UTILIZATION OF ONE-TIME REVENUE TO PURSUE SPECIFIC OBJECTIVES OF THE COUNCIL. WE'LL STUDY WITH DOLLARS ALLOCATED IN THIS BUDGET, HOW WE CHARGE FOR AND OUR METHODOLOGIES FOR SUPPORTING AND CHARGING FOR RECREATIONAL PROGRAMS AS WELL AS WATER AND SEWER INFRASTRUCTURE AND OUR MAINTENANCE OF THAT INFRASTRUCTURE. AND WE'RE GOING TO BE DOING STRATEGIC ASSESSMENTS OF TRAFFIC SIGNALS AND WATER LINES TO MAINTAIN INFRASTRUCTURE IS CRITICALLY IMPORTANT.

THEREFORE WE WANT TO ASSESS THOSE I MAKE BETTER LONGTERM DECISIONS. ALL OF THOSE ARE FUNDED OUT OF ONE-TIME DOLLARS IN THE OPERATING BUDGET. WE ALSO MADE SOME CHANGES TO YOUR OPERATING BUDGET I WOULD HIGHLIGHT AS WE TALKED ABOUT IN PREVIOUS MEETINGS. WE MOVED THE EVOLVING FUND AND CHANGED THE WAY TO MAKE IT MORE USER FRIENDLY.

WE'RE PLEASED TO ANSWER ANY QUESTIONS YOU MAY HAVE ABOUT IT IN THIS FINAL PUBLIC HEARING. BUT OTHERWISE, WE DON'T HAVE A LOT OF ADDITIONAL TO ADD. THE CHANGES THAT WERE MADE THROUGHOUT THE BUDGET PROCESS OTHER RECOMMENDED BY STAFF OR

[00:10:03]

REQUESTED BY COUNCIL WERE REFLECTED IN THE MEMORANDUM IN THE AGENDA PACKAGE. WE CAN GO OVER THAT OR ANSWER

YOUR QUESTIONS IF YOU HAVE ANY. >> PRESIDENT B. MICHAEL: ANY

QUESTION? >> HOW MANY FULL TIME EMPLOYEES

DOES THE CITY -- >> M. GREESON: IT IS IN THE STAFFING CHART OU JUST APPROVED.

>> 196 FOR 2019. >> DO WE KNOW WHAT OUR HIGHEST

EVER FT WAS AT WHAT POINT? >> NOW, THAT'S AN INTERESTING QUESTION. YEARS AGO IT WAS HIGHER THAN, IT WAS OVER 200S, BUT I DON'T HAVE THE STAFFING CHART.

>> WE HAVE REDUCED STAFFING SINCE OUR ALL-TIME HIGH?

>> I BELIEVE THAT TO BE TRUE, YES.

>> PRESIDENT B. MICHAEL: QUESTI? >> I HAD AN OVERALL COMMENT WH. I WANTED TO THANK STAFF FOR THE PRESENTATIONS AND MATERIALS. FOR MY FIRST CITY BUDGET IT WAS PRETTY PAINLESS. I UNDERSTOOD IT AND YOU ANSWERED MY QUESTIONS. I WANT TO SAY THANK YOU VERY MUCH SO FOR WORK YOU HAVE DONE TO PREPARE US FOR THIS VOTE.

>> THANK YOU. WE APPRECIATE IT.

I WAS GOING TO SAY THE SAME THING.

I WANT TO THANK YOU FOR THE TIME YOU PUT INTO IT.

IT'S A LOT OF MEETINGS. I THINK WE DID SIX DIFFERENT BUDGET MEETINGS WHERE E DID BUDGET PRESENTATIONS.

SO THANK YOU FOR HEARING US AND HEARING THE COMMUNITY GROUPS THAT PRESENTED TO YOU AS WELL. AND THIS IS MY OPPORTUNITY TO ALSO THANK MY STAFF FOR THEIR HARD WORK.

IN PARTICULAR, MR. BARTTER WHO SWEATS THIS FOR MANY, MANY MONTHS AND OES A REMARKABLE JOB, HIS TEAM, STEVE AND SARAH WORK ON THE BUDGET. AND ROB AND STEWART WHO CONTRIBUTE A LOT. SPECIAL THANKS TO ALL THE DIRECTORS. ANYTHING ELSE FROM COUNCIL? I THINK WE ALL AGREE WITH STAFF FOR THE WONDERFUL PRESENTATIONS AND EXCELLENT JOB. AT THIS POINT, CAN YOU PLEASE

CALL THE ROLL ON 52-28? >> DID YOU VOTE?

>> PRESIDENT B. MICHAEL: WE HAVE A MOTION, ALL IN FAVOR SIGNIFY BY SAYING AYE? OPPOSED?

NOW, CAN WE CALL THE ROLL? >>

>> PRESIDENT B. MICHAEL: YES. ORDINANCE 52-2018 IS PASSED.

ORDINANCE 53-2018, ESTABLISHING COMPENSATION FOR UNCLASSIFIED

[6.B. Ordinance No. 53-2018 Compensation for Unclassified Employees Establishing Compensation for Certain Unclassified Positions of the Municipal Service For the Period of January 1, 2019 through December 31, 2019, and Adopting Class Specifications for Said Unclassified Positions. Executive Summary: This Ordinance establishes the salaries for unclassified employees in the City for 2019. Recommendation: Motion to Amend and Approve as Amended Legislative History: Introduced November 19, 2018]

POSITION FOR JANUARY 1, 2019 TO DECEMBER 31, 2019, AND ADOPTED SPECIFICATION FOR UNCLASSIFIED POSITION.

IN YOUR PACKET THERE IS AN AMENDED COPY THAT INCLUDED THE NUMBERS SINCE THAT WAS SENT OUT, I DON'T SEE A REASON TO REREAD THE NUMBERS INTO THE RECORD. SO MR. MEYERS, MOVES E AAMEND THE ORDINANCE AS PUT IN THE PACKET SECONDED BY MS. DOROTHY.

ANY QUESTIONS THAT COUNCIL HAS REGARDING? THIS IS A LISTING OF ALL OF OUR UNCLASSIFIED POSITIONS AND THE SALARY. MOST OF THE PEOPLE SITTING UP HERE, WHAT THEIR SALARY WILL BE NEXT YEAR.

AND THERE IS A WHOLE BUNCH WE CAN READ IN IF YOU ANT TO SIT HERE. ANYTHING ELSE, MR. GREESON?

>> M. GREESON: NO, MA'AM. >> PRESIDENT B. MICHAEL: ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE.

OPPOSED? CAN YOU PLEASE CALL THE ROLL?

>> CLERK: ORDINANCE 53-2018 IS PASSED. NEW LEGISLATION TO

[7.A. Resolution No. 63-2018 Adoption of the 2019-2023 Capital Improvements Program Approving the 2019-2023 Capital Improvements Program for the City of Worthington. Executive Summary: This Resolution adopts the 2019-2023 Capital Improvements Program Recommendation: Introduce and Approve as Presented]

BE INTRODUCED, RESOLUTION 2019 THE ADOPTION OF THE 2019-2023 CAPITAL IMPROVEMENTS FUND PROGRAM FOR THE CITY OF WORTHINGTON. INTRODUCED BY MS. KOWALCZYK, MOVED FOR ADOPTION BY MR. ROBINSON, ECONDED BY MR. FOUST. MR. GREESON

[00:15:02]

>> M. GREESON: I THINK IT'S APPROPRIATE TO MAKE A FEW COMMENTS. SINCE THIS IS THE RIMARY PUBLIC HEARING RELATED TO 124 CAPITAL TO THE CAPITAL IMPROVEMENTS FUND AND SECOND OR EQUAL IN TERMS OF IMPORTANCE TO THE OPERATING BUDGET. I'M GOING TO TURN IT OVER TO

MS. STE STEWART. >> WE TALKED ABOUT THE PROPRIETORSHIPPED 2019-TO 2023 CAPITAL IMPROVEMENTS FUND.

WE ACCIDENT HAVE CHANGES TO THE PROPOSED DOCUMENT ORIGINALLY DISTRIBUTED TO YOU IN OCTOBER. BUT I WILL HIGHLIGHT A FEW ITEMS. THIS IS THE CITY'S 5-YEAR PLAN FOR INVESTMENT IN INFRASTRUCTURE PROJECTS, VEHICLES AND OTHER LARGE EQUIPMENT. IT LAYS OUT WHAT THE CITY'S INVESTMENTS ARE INTENDED TO BE, THE YEAR 2019 IS PARTICULARLY IMPORTANT TO FOCUS ON BECAUSE WE LAUNCH INTO THOSE INITIATIVES AND PURCHASES NEXT YEAR. THE OTHER FOUR YEARS WILL OME BACK FOR REVIEW NEXT YEAR WHEN THE PLAN IS UPDATED.

UPDATED. MOST OF THE PLAN IS IN MAINTAINING OUR EXISTING INFRASTRUCTURE, OTHER CITY INFRASTRUCTURE. BUT WE WERE O-WE WERE ABLE TO INCORPORATE THE PRIORITIES IN RECENT YEARS AND THE PUBLIC SAITH AS SUSTAINABILITY PROJECTS.

INVESTMENT IN PARK'S MASTER PLAN, BIKES AND PEDESTRIAN ACCOMMODATIONS, AND WILSON BRIDGE CORRIDOR.

I WOULD LIKE TO EXPRESS MY APPRECIATION FOR THE HELP AND SUPPORT IN PUTTING FORTH THIS INFORMATION AND BRINGING TO TO YOU AS WELL AS YOUR ATTENTION IN THE PROCESS AS WE DEVELOPED IT.

>> PRESIDENT B. MICHAEL: ANY QUESTIONS? IF NOT, ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE. OPPOSED? RESOLUTION PASSES. RESOLUTION 64-2018.

[7.B. Resolution No. 64-2018 Classified Employee Compensation Establishing the Compensation Plan, Assigning Compensation Levels for Positions in the Classified Service, Adopting Class Specifications, Providing for Normal Work Weeks, and Repealing Resolution No. 73-2017. Executive Summary: This Resolution establishes the compensation for all classified positions for 2019 consistent with the 2019 budget and collective bargaining agreements. Recommendation: Introduce and Approve as Presented]

THE CLASSIFIED EMPLOYEE COMPENSATION.

ESTABLISHING A COMPENSATION PLAN ASSIGNING COMPENSATION LEVELS FOR POSITIONS IN THE CLASSIFIED SERVICE PROVIDING FOR NORMAL WORK WEEKS ON 73-2017. INTRODUCED BY MS. KOWALCZYK, MOVED FOR ADOPTION BY MR. ROBINSON, SECOND BY MR. FOUST. MR. GREESON.

>> M. GREESON: SIMILARLY, PRESIDENT MICHAEL TO YOUR OVERVIEW OF THE COMPENSATION FOR UNCLASSIFIED EMPLOYEES, THIS IS FOR THE CLASSIFIED EMPLOYEES OF THE CITY OF WORTHINGTON.

IT CONTEMPLATES A 3% INCREASE FOR IN WAGES FOR CLASSIFIED EMPLOYEES. THERE IS AN EXCEPTION, TH FRUTURNAL ORDER OF POLICE. WE'LL HAVE A COLLECTIVE BARGAINING AGREEMENT IN PLACE SOON FOR THE FIREFIGHTERS THAT IS SIMILAR. BUT THE REMAINDER OF THE EMPLOYEES WOULD RECEIVE A

3% INCREASE. >> PRESIDENT B. MICHAEL: ANY QUESTIONS? ALL THOSE IN FAV OR, SIGNIFY BY SAYING AYE. ALL THOSE OPPOSED, LIKE SIGN.

RESOLUTION 64-2018 PASSES. RESOLUTION 69-2018, INVESTMENT

[7.C. Resolution No. 69-2018 Investment and Depository Policy Update Revising the Investment and Depository Policy for the City of Worthington. Executive Summary: This Resolution updates the City's policy for investments and depositories. A memorandum from the Finance Director previously provided to City Council is attached as background. Recommendation: Introduce and Approve as Presented]

AND DEPOSIT ORE POLICY UP UPDATE FOR THE CITY OF WORTHINGTON.

THAT HAS BEEN SENT OUT IN THE PACKET.

I'LL GET IT INTRODUCED FIRSTMENT INTRODUCED BY MR. SMITH.

SECKED BY MS. DOROTHY. >> M. GREESON: PRESIDENT MICHAEL, MEMBERS OF COUNCIL, EARLIER IN THE YEAR YOU ESTABLISHED A PRIORITY TO HAVE US LOOK AT A COUPLE OF KEY FINANCIAL POLICIES, ONE OF THE ONES YOU WANTED US TO LOOK AT IS THE GENERAL FUND CARRYOVER BALANCE POLICY.

WE WANTED TO LOOK AT OUR INVESTMENT PRACTICES AS WELL.

STAFF DID A LOT OF RESEARCH IN TERMS OF BEST PRACTICES IN THAT REGARD. LOOKING AT THE GOVERNMENT FINANCIAL OFFICERS ASSOCIATION RECOMMENDATIONS WHAT OUR PEER COMMUNITIES DO. AND DRAFTED UPDATES TO BOTH THE POLICIES, THE ONE BEFORE YOU NOW AND RESOLUTION 70-2018.

[00:20:01]

I'M GOING TO TURN IT OVER TO MR. BARTTER TO TOUCH ON THE INVESTMENT POLICY. CERTAINLY, GLAD TO ANSWER ANY

QUESTIONS AFTER HE'S FINISHED. >> THANK YOU PRESIDENT MICHAEL, MEMBERS OF COUNCIL, I DON'T HAVE TOO MUCH ON THE INVESTMENT POLICY. LARGELY REGULATED BY SECTION 135. THE MAIN DIFFERENCE IS THE POLICY, IT'S MORE PAIRED DOWN THAN THE PREVIOUS POLICY.

IT MAKES REFERENCE TO A HIGH REVISED CODE 135, WHEN THAT CHANGES OUR POLICY WILL AUTOMATICALLY BE UPDATED.

IT'S IN MUCH NEED OF UPDATE. WITH HE PASSAGE AND APPROVAL WE CAN GET IT TO THE BANKS AND HAVE THEM SIGN OFF AND BE READY FOR MOVING FORWARD. QUESTIONS REGARDING THE INVESTMENT POLICY? IF NOT, ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE. ALL THOSE OPPOSED, LIKE SIGN. RESOLUTION 69-W-28 IS PASSED. GENERAL FUND CARRYOVER BALANCE

[7.D. Resolution No. 70-2018 General Fund Carryover Balance Policy Revising the General Fund Carryover Balance Policy for the City of Worthington. Executive Summary: A revised General Fund Carryover Balance Policy has previously been distributed to Council. This revised policy increases the minimum General Fund balance to 35% of prior year expenditures (increased from 25%), incorporates a financial action plan in the event the City falls below the policy floor, and directs a transfer of funds to the Capital Improvement Fund if the fund balance is in excess of 50% of prior year expenditures. Recommendation: Introduce and Approve as Presented]

POLICY REVISING THE GENERAL FUND CARRYOVER BALANCE INTRODUCED BY MS. KOWALCZYK, MOVED FOR ADOPTION BY MR. ROBINSON, SECONDED BY MR. FOUST. MR. GREESON, DISCUSSION ON

THIS? >> M. GREESON: THIS IS THE METEOR ONE THAT REQUIRES MORE SUBSTANTIVE DISCUSSION.

I BELIEVE IT WAS IN THE INVESTMENT POLICY IN SEPTEMBER TO ALLOW TIME TO DIGEST IT AND ANSWER QUESTIONS FROM, BOTH THE NTERESTED CITIZENS AS WELL AS COUNCILMEMBERS.

WE SHARED QUESTIONS AND ANSWERS TO THEM IN YOUR PACKET.

MR. BARTTER AND HIS TEAM DID A LOT OF RESEARCH, LOOK ADAT THE GFOA AND OTHER COMMUNITIES, WHAT TRIPLE A RATED COMMUNITIES RELATED TO FUND BALANCE. A DETAILED MEMORANDUM IN YOUR PACKET, DISTRIBUTED EARLIER THIS FALL.

WE HAVE ADJUSTED THE POLICY SUM IN RESPONSE TO COMMENTS THAT WE RECEIVED. I'M GOING TO TURN IT OVER TO MR. BARTTER. HE CAN TOUCH ON WHAT THE MODIFIED POLICY LOOKS LIKE AND DOES AS COMPARED TO THE ONE WE DISTRIBUTED EARLIER THIS FALL. AND THEN WE'RE CERTAINLY VERY INTERESTED IN ANSWERING QUESTIONS AND HELPING YOU FACILITATE THIS IMPORTANT CONVERSATION.

>> THANK YOU. SO MUCH TIME ON THIS POLICY.

THIS POLICY WAS LAST DOCUMENTED IN 2014.

AS THE CURRENTLY SITS AT 25% OF PRIOR YEAR EXPENDITURES.

THIS UPDATED POLICY MAKES QUITE A FEW CHANGES, TO INCREASE THE UNDERREPRESENTED BALANCE 35%. WE HAVE WRITTEN A FINANCIAL ACTION PLAN, IN THE EVENT THE CITY FALLS BELOW THE ADOPTED POLICY FLOOR. A REQUIREMENT FOR THE CITY MANAGER TO HOLD PUBLIC DISCUSSION WITH COUNCIL WHEN FUND BALANCE LEVELS EXCEED 50% OF PRIOR YEAR EXPENDITURES.

THAT IS A SLIGHT REVISION FROM OUR FIRST PROPOSED.

WE DECIDED TO NOT HOLD COUNCIL TO MAKING A TRANSFER.

IF YOU WANT TO WITH THOSE AFTER A DISCUSSION, SPEND THE MONEY, IT COULD BE SPENT OUT OF THE GENERAL FUND. WE ELIMINATING THAT TRANSFER MECHANISM, AND INSTEAD REALLY PUT IN THE NEED TO HAVE A PUBLIC DISCUSSION WHEN THESE EXCEED 50%.

THE 35% MINIMUM COMING ROM LOOKING AT WHAT MOODY'S, ONE OF THE CREDIT RATING AGENCIES LOOKS LIKE WHEN DOING A CREDIT EVALUATION. THEY LOOK FOR 30% IN THE OPERATING FUND OF PRIOR YEAR REVENUES.

SO WE THOUGHT 35% OF PRIOR YEAR EXPENDITURES PUT US IN A SAFE POSITION TO BE AS HIGHLY RATED AS POSSIBLE.

I THINK I HAVE COVERED MANY QUESTIONS AND DOCUMENTS THAT WERE DISTRIBUTED. IF YOU HAVE ANYTHING ELSE, I'M

HAPPY TO ANSWER. >> THANK YOU FOR YOUR WORK, MR. BARTTER. FIRST QUESTION WOULD BE, HOW QUICKLY CAN A CHANGE IN PERCENTAGE UP OR DOWN OF INCOME TAX REVENUE BEING ALLOCATED DO THE CIP BEING FFECTED?

>> THAT'S BY ORDINANCE, IT WOULD TAKE THE INTRODUCTION, A PUBLIC

[00:25:01]

HEARING AND THE PASSAGE OF AN ORDINANCE.

IT IS CURRENTLY 1711 OF THE TAX CODE.

>> WE CAN QUICKLY CHANGE THAT ON A WEEKLY OR --

>> IT WOULD PROBABLY TAKE A MONTH AND A HALF OR SOMETHING.

I WOULD NOT RECOMMEND SHIFTING IT.

>> I UNDERSTAND. CASH BALANCE OR UNENCUMBERED CASH BALANCE, WHAT IS THE RATIONALE FOR UNENCUMBERED? CASH BALANCE SEEMS TO BE A SIMPLER, CLEARER, LESS MANIP

LUBLE NUMBER. >> FROM MY PERSPECTIVE I THOUGHT IT PRESENTED A MORE ACCURATE PICTURE IF WE TOOK INTO THE CONSIDERATION THE COMMITMENTS THE CITY MADE.

A GOOD EXAMPLE IS THE ENCUMBRANCE TO THE CIC.

THAT MONEY WAS UNENCUMBERED. I FELT IT GAVE A BETTER PICTURE IF WE BACK THOSE OUT OF THE CASH BALANCE AND TOOK UNENCUMBERED BALANCE WHEN WE TOOK A LOOK AT THIS.

>> WHAT ARE OTHER COMMUNITIES DOING IN CENTRAL OHIO?

>> WE HAVE LOOKED AT A LOT. I THINK THE PREDOMINANT EVALUATION IS DONE ON A CASH BASIS.

DUBLIN, I THINK MOST USE CASH BASIS.

ADDITIONALLY, THE REPORTED WE HAVE PROVIDED ON A MONTHLY BASIS, IF YOU DECIDE TO GO WITH THE UNENCUMBERED BALANCE, WE WOULD NOT TO INCORPORATE THAT INTO YOUR MONTHLY FINANCIAL REPORTS SO YOU CAN SEE HAT AS WELL.

>> IN A C A COUPLE OF PLACES, YOU SEE IF IT'S DETERMINED. WOULD IT BE ON A MONTH TO MONTH

REVIEW. >> I'M NOT SURE IF IT'S WISE TO DO A MONTH TO MONTH BUT IT FLUCTUATES.

IT'S PROBABLY GOING TO BE CLOSER TO 14 WHEN WE ENDS THE YEAR.

WHETHER WE HAVE HREE PAYS OR SIGNIFICANT ANNUAL SERVICE CREDIT PAYMENTS OR HOW WE MANAGE OUR TRANSFERS HAVE SOMETHING TO DO WITH WHAT OUR FUND BALANCE IS AT ANY TIME. WHILE IT'S IMPORTANT TO MONITOR ON A MONTH TO MONTH BASIS, NOT SURE WE SHOULD MAKE REAL DECISIONS UNTIL THE END OF THE YEAR.

>> IS THE ACTION PLAN TO GO, TO BE BASED ON AN ANNUAL REVIEW?

>> YES. I HAVE OTHERS BUT I DON'T WANT TO MONOPOLIZE. THE WORDING OF THE DISCUSSION OF CITY COUNCIL IF THE BALANCE EXCEEDS 50%, COULD WE SPECIFY WILL SCHEDULE A PUBLIC DISCUSSION WITH CITY COUNCIL AND PUT SOME KIND OF TIMEFRAME WITHIN TWO WEEKS OVER SOMETHING OF THE DETERMINATION SO IT'S MORE SPECIFIC WHEN THAT WOULD HAPPEN SO THE PUBLIC WOULD KNOW WHEN TO EXPECT A DISCUSSION? IT WOULD BE PRESCRIBED WHEN THE PUBLIC DISCUSSION WOULD TAKE PLACE AS OPPOSED TO WILL SCHEDULE A DISCUSSION WITH CITY COUNCIL. WHICH SEEMS INDETERMINATE.

IT WOULD BE NICE -- >> MY CONCERN, ANYTIME YOU SET A DEADLINE IN A STATUTE, I WOULD ASSUME THE EFFECT WOULD BE THE SAME AS AN ORDINANCE. AND YOU DON'T COMPLY, THERE IS AN AUTOMATIC REMEDY. LET'S ASSUME YOU WOULD ARGUE IF WE'RE OVER THE AMOUNT AND SEE SAY IN THE ORDINANCE WE HAVE TO HAVE A HEARING WITHIN TWO WEEKS, WE DON'T HAVE IT, THEN THAT MONEY WOULD AUTOMATICALLY BE TRANSFERRED SOMEWHERE.

SO WE LOSE THE RIGHT TO TRANSFER THAT MONEY.

SECONDLY, ANYTIME COUNCIL DISCUSSES, IT'S A PUBLIC MEETING. WE DON'T HAVE A CHOICE.

I'M CONCERNED WITH PUTTING DEADLINES INTO STATUTES AND ORDINANCES BECAUSE THERE ARE CONSEQUENCES THEY GO WITH THOSE DEADLINES. I THINK WE WANT TO ACTED ON THIS IN A TIMELY MANNER OPEN TO THE PUBLIC.

>> ALONG THE SAME LINE, IF YOU HAVE A TWO-WEEK DEADLINE AND HAPPENS OVER SUMMER RECESS WE GET OURSELVES IN A JAM.

>> I YIELD TO THAT REASONING. I CAN THINK OF A WAY OF DOING

[00:30:01]

IT. I YIELD TO YOUR THOUGHTS ON

THAT. >>

ANYTHING ELSE? >> ONLY OTHER THOUGHT IS IN MY EARLIER NOTES TO MR. GREESON AND MR. BARTTER, I NOTED THAT THE OVERALL FRAMING OF THE BALANCE WAS STATED IN THE CONSERVATIVE TERMS IN THE TERMS OF SAFEGUARDING AGAINST DISASTERS IN THE FACE OF POTENTIAL DOWN TURNS.

I THINK IN THE INTEREST OF A BALANCE STATEMENT, IT OUGHT TO INCLUDE SOMETHING ALSO LIKE TO HAVE THE RESOURCES TO ACT IN A TIMELY MANNER TO PRESENTING OPPORTUNITIES.

I RUN A BUSINESS. IF I THOUGHT ONLY IN TERMS OF DOWN SIDES AND DISASTERS, I WOULD BE MISMANAGING MY MONEY.

AND I THINK IT WOULD PRESENT A FULLER PUBLIC STATEMENT IF WE ACKNOWLEDGE THE FUND BALANCE COULD ALSO BE USED TO TAKE ADVANTAGE OF OPPORTUNITIES FOR THE PUBLIC GOOD.

>> I DON'T SEE IT IN THERE IN THE TWO PLACES I THOUGHT IT

WOULD APPEAR. >> WE TRIED TO INCORPORATE THAT IN THE LAST SENTENCE OF STEP ONE TO THIS DISCUSSION.

WHETHER THE CITY SHOULD USE A PORTION OF THE BALANCE FOR ONE-TIME EXPENDITURES THAT WOULD BENEFIT THE COMMUNITY.

>> WHERE IS THAT PLEASE? >> THE VERY LAST SENTENCE OF THE

WHOLE POLICY. >> I MISSED THAT.

GOOD ENOUGH. THANK YOU FOR DOING THAT FOR ME. I APPRECIATE THAT.

ANYTHING ELSE? I'M NOT HEARING ANYBODY MAKING A MOTION TO MAKE A CHANGE TO THE POLICY.

YES, MR. MEYERS. >> UNENCUMBERED CASH, WHAT IS THE DIFFERENCE BETWEEN THOSE TWO NUMBERS? WE'RE TALKING ABOUT A MATERIAL. YOU MENTIONED THE CIC EXAMPLE.

IS IT TYPICAL THOSE TWO VARY WIDELY?

>> IT CAN. AT THE END OF 2017, IT WAS $1.6 MILLION, WHICH IS SIGNIFICANT. LARGELY, THE CIC, AND ALSO HEALTHCARE BENEFITS, HEALTH-CARE BILL, WE GENERALLY PAY WITH DECEMBER MONEY FOR THE NEXT YEAR.

IT TIMES UP. LIKE RIGHT NOW, YOU KNOW, I LOVE POLICIES. THESE ARE NOT T THE ONLY POLICIES I HAVE REWRITTEN. WE HAVE DONE A RECENTRALLIZING PURCHASING POLICY, ENCUMBRANCES WE'RE GOING TO TRY TO CLEAR.

MAKING A FOCUSED EFFORT. THE DIFFERENCE AS OF NOVEMBER 30, WE CLOSED EARLIER TODAY, IT WAS 14,982,000 IN CASH, $14,014,852. AS WE SITS ABOUT $900,000.

>> THOSE ARE LIABILITIES HAT WE HAVE INCURRED IN 2017 THAT WON'T

BECOME PAYABLE UNTIL 2018? >> THAT'S RIGHT.

WHILE WE LOOK AT EVERYTHING ON CALENDAR YEAR, WE MAKE COMMITMENTS TO VENDORS THAT WE NEED TO MAKE A PAYMENT TO IN NOT PAID UNTIL JANUARY,OSE ARE- FEBRUARY, MARCH OF 2019.

>>

THE ORDER PROCESS. >> THAT CALENDAR YEAR?

>> CORRECT. >> FOLLOW-UP QUESTION.

IT'S ALWAYS BEEN IN MY MIND AS A DUAL ROLE, ME BEING A MEMBER OF THE CIC. MONEY THAT IS UNENCUMBEREDDED FOR A PURPOSE, CIC $600,000 NEVER WENT TO THE CIC.

>> IT IS NOW. I MEAN, IT WILL BE ALL THERE BY THE END OF THIS MONTH. THE REASON WE HELD THE MONEY BECAUSE WE'RE IN A BETTER INTEREST RATE THAN THE CIC.

>> IS IT POSSIBLE FUNDS COULD BE UNENCUMBERED AND NOT OR A

[00:35:06]

DEFINITE LIABILITY, BUT EXCEPTED LIABILITY.

IT COULD BE INCUMBERED AND UNENCUMBERED.

>> YOU MIGHT INCUMBER MONEY FOR USE OF A CONSULTANT, THAN THAT MONEY IS NOT PAID. FOR THE MOST PART WE UTILIZE

MOST OF THEM. >> COULD I ASK IN THE FUTURE YOU CONSISTENTLY SE EITHER UNENCUMBERED OR CASH CONSISTENTLY. IF YOU WANT TO SITE THE OTHER NUMBER YOU IDENTIFY IT AS SUCH. THIS YEAR IT HAS BEEN BACK AND FORTH. AND I WANT SURE.

>> WE HAVE ALWAYS ONLY USED CASH IN TERMS OF THE FINANCIAL REPORTS. CERTAINLY, WE CAN INCORPORATE UNENCUMBERED AND MAKE THE DISTINCTION SO YOU CAN HAVE

BOTH. >> YOU ARE PROPOSING TO CONTINUE TO USE CASH FOR THE REGULAR REPORTS BUT UNENCUMBERED --

>> BOTH NUMBERS. >> WHATEVER YOU GIVE US HAS TO

BE CONSISTENT WITH THIS POLICY. >> I AGREE.

>> IT WOULD BE EASIER EASIER FOR YOU USE ONE OR THE OTHER, WHICHEVER IS CONSISTENT WITH THE POLICY.

FOR ME, I PREFER UNENCUMBERED CASH JUST BECAUSE MOST OF THE TIME, AND FOR TWO REASONS. ONE, MOST OF THE TIME IT IS A DEBT WE HAVE INCURRED WE HAVE TO PAY FOR, AND SECOND, THIS ISN'T MY MONEY AND WE NEED TO BE AS CONSERVATIVE AS POSSIBLE.

IF IT WERE MY BUSINESS, I WOULD PROBABLY BE MORE AGGRESSIVE BECAUSE MY BOTTOM LINE IS PROFIT AND I'M A RISK TAKER AS A BUSINESS OWNER. WE HAVE TO BE RISK AVOIDERS WHEN DEALING WITH THE TAXPAYER'S MONEY.

I OPT FOR THE MORE CONSERVATIVE APPROACH, WHICH I THINK WOU WOULD NOT BE THE CASH. WE NEED REPORTS CONSISTENT WITH THE POLICY SO WE KNOW WHERE WE STAND.

>> PRESIDENT B. MICHAEL: WE WOULD LIKE OUR FUTURE REPORTS TO INCLUDE BOTH CASH AND THE UNENCUMBERED?

>> MY OPTION IS CONSISTENT WITH THE POLICY.

I DON'T DO NUMBERS. THAT'S WHO I WENT TO LAW SCHOOL. MR. ROBINSON DOES NUMBERS.

HE'S VERY GOOD AT IT. I'M NOT, I NEED IT SIMPLE FOR ME IN ONE CONSISTENT FORMAT OR I GET LOST.

>> I'M CONFIDENT, MR. BARTTER CAN INCLUDE BOTH OF THOSE AND PRESENT IT IN A WAY THAT IS CLEAR AND UNDERSTANDABLE IN THE MONTHLY REPORT AND QUARTERLY REPORT.

>> THAT WILL BE PART OF NEXT-YEAR'S EVALUATION, MR. GREESON, IF I CAN UNDERSTAND.

THAT IS A LOT OF PRESSURE, WE'RE PLAYING WITH HIS MONEY NOW.

>> PRESIDENT B. MICHAEL: OKAY. ANYTHING ELSE? NO MOTIONS TO MAKE CHANGES, ALL THOSE IN FAVOR, SIGNIFY BY SAYING AYE. OPPOSED? RESOLUTION 72- 2018 IS PASSED.

MOVING ONTO ORDINANCE 7-28, THE OLD WORTHINGTON STREET LIGHT

[7.E. Ordinance No. 57-2018 Old Worthington Mast Arm and Street Light Rehabilitation Amending Ordinance No. 41-2017 (As Amended) to Adjust the Annual Budget by Providing for an Appropriation from the Capital Improvements Fund Unappropriated Balance to Pay the Cost of the Old Worthington Street Light and Mast Arm Rehabilitation Project and to Proceed with said Project. (Project No. 655-17) Executive Summary: This Ordinance appropriates funds for the Old Worthington Mast Arm and Street Light Rehabilitation Project Recommendation: Introduce for Public Hearing on December 10, 2018]

REHABILITATION, AMENDED ORDINANCE 41-2017 TO ADJUST THE ANNUAL BUDGET APPROPRIATION FROM THE CAPITAL IMPROVEMENTS FUND UNPROPOSED BALANCE TO PAY THE OLD STREET LIGHT AND REHABILITATION PROJECT AND PROCEED WITH SAID PROJECT, 65517. MR. GREESON.

>> M. GREESON: I BELIEVE WE'RE JUST INTRODUCING IT.

>> PRESIDENT B. MICHAEL: THAT'S RIGHT.

WELL -- >> M. GREESON: FOR PUBLIC HEARING ON DECEMBER 10. INTRODUCED BY MR. SMITH.

[7.F. Ordinance No. 58-2018 Collective Bargaining Agreement with IAFF Local #3498 Approving the Provisions of a Collective Bargaining Agreement Between the City of Worthington, Ohio and the International Association of Firefighters Local #3498 and Authorizing the City Manager to Execute Same on Behalf of the City. Executive Summary: This Ordinance approves the collective bargaining agreement between the City of Worthington and the International Association of Firefighters Local #3498 and authorizes the City Manager to execute this agreement. Recommendation: Introduce for Public Hearing on December 10, 2018]

ORDINANCE 52-2018. COLLECTIVE BARGAINING AGREEMENT WITH IAFF LOCAL 3498. THOSE ARE OUR FIREFIGHTERS, GONE THROUGH COLLECTIVE BARGAINING, AND COMING TO APPROVE AN AGREEMENT FOR A CONTRACT BETWEEN THE CITY OF WORTHINGTON AND THE FIREFIGHTERS UNION. INTRODUCED BY MR. MEYERS.

[7.G. Ordinance No. 59-2018 Appropriation - New & Replacement Equipment & Various Projects Amending Ordinance No. 52-2018 (As Amended) to Adjust the Annual Budget by Providing for Appropriations From the Capital Improvements Fund Unappropriated Balance to Pay the Cost of the 2019 New and Replacement Equipment Items and for Certain Projects as Identified in the 2019 Five-Year Capital Improvements Program and all Related Expenses and Determining to Proceed with said Projects. Executive Summary: This Ordinance appropriates funds to procure the new and replacement equipment provided in the Capital Improvement Plan (CIP) for Fiscal Year 2019. This Ordinance also appropriates funds for multiple projects identified in the 2019-2023 CIP. Recommendation: Introduce for Public Hearing on December 10, 2018]

AND ORDINANCE NUMBER 59-2018. APPROPRIATION FOR A NEW AND REPLACEMENT EQUIPMENT AND VARIOUS PROJECTS.

INTRODUCED BY MS. DOROTHY. REPORTS OF CITY FFICIALS?

[8. Reports of City Officials]

>> PRESIDENT MICHAEL, I DON'T HAVE A LOT.

FIRST OF ALL, THAT WAS A LOT OF DECISIONS ABOUT A LOT OF IMPORTANT POLICIES AND POLICY DOCU DOCUMENTS IN A

[00:40:06]

EXPUDITIOUS AND GREAT MANNER. WE APPRECIATE YOUR WORK.

WHEN THE TIME S APPROPRIATE, I BELIEVE YOU NEED AN EXECUTIVE SESSION TO DISCUSS BOARD AND COMMISSION APPOINTMENTS.

AND I WOULD LIKE TO DISCUSS REAL QUICKLY COLLECTIVE BARGAINING,

[9. Reports of Council Members]

LABOR NEGOTIATIONS. >> PRESIDENT B. MICHAEL: MMR. L?

>> I DO NOT.MR. ROB INSON? >> NOTHING TO REPORT.

>> NOTHING, THANK YOU.MR. SMI T. MS. DOROTHY?

>> A STEERING COMMITTEE MEETING WITH HE BLUE ZONES GOING FORWARD AND HOPEFULLY COME BACK DO COUNCIL IN JANUARY, I THINK, WITH RECOMMENDATIONS OR -- THE CEMETERY STILL HAS INTERVIEWED PEOPLE FOR THE MASTER PLAN FOR THE OZONE GARDENER HOUSE.

NO SELECTION HAS BEEN MADE BUT IT'S STILL MOVING FORWARD WITH GETTING THEIR EXECUTIVE DIRECTOR THAT SHOULD BE DONE AROUND THE SAME TIME THAT THE JOHN COOK'S PARTY IS HAPPENING.

WE'LL HAVE A FINAL EXECUTIVE DIRECTOR IN PLACE AND THAT'S ALL

I HAVE AT THE MOMENT.MS. KOW AL. >> B. KOWALCZYK: THANK YOU TO EVERYONE WHO MADE THE HOLIDAY OPEN HOUSE AND THE TREE ILLUMINATION A SUCCESS, ESPECIALLY GETTING SANTA THERE.

THERE WAS A LITTLE BIT OF A CHALLENGE.

THE WEATHER CROPPED A COOPERATED.

I APPRECIATE EVERYONE'S ASSISTANCE.

A WONDERFUL EVENT. >> PRESIDENT B. MICHAEL: THANKS FOR EVERYBODY. I KNOW CITY STAFF COORDINATE IN DIFFERENT WAYS ON THE EVENTS. AND WE THANK EVERYONE FOR THEIR HELP AND PARTICIPATION. I DON'T SEE ANYTHING ELSE COMING

[11. Executive Session]

ON EXCEPT EXECUTIVE SESSION AND LABOR RELATIONS COLLECTIVE BARGAINING AND LAND ACQUISITION.

OKAY. LAND ACQUISITION.

OKAY. MOVED BY MR. FOUST TO GO INTO EXECUTIVE SESSION, SECONDED BY MR. SMITH.

CAN YOU PLEASE CALL THE ROLL. AND BEFORE WE DO I'LL EXPLAIN

WHAT EXECUTIVE SESSION IS. >>

>> PRESIDENT B. MICHAEL: YES. WHAT EXECUTIVE SESSION MEANS IS THERE IS SPECIFIC TOPICS WE WANT TO BE ABLE TO DISCUSS, A HIGH REVISED CODE GIVES US LIMITED AREA TO DISCUSS THEM IN PRIVATE. NO DECISIONS CAN BE MADE IN EXECUTIVE SESSION. FOR EXAMPLE, IF YOU WANT TO BUY LAND, IF WE DISCUSS IT HERE, WHOEVER IS GOING TO BUY THE LAND IS GOING TO HAVE THE ADVANTAGE. APPOINTMENTS, WE'RE LOOKING AT DIFFERENT PEOPLE. THE DISCUSSION SH SHOULD NOT BY OUT IN PUBLIC. THE PPOINTMENT HAS TO BE DONE IN THE LIGHT OF DAY. THAT'S WHY THEY ARE CALLED SUNSHINE LAWS. THAT'S WHY WE'RE GOING TO

EXECUTIVE SEATS. >> I MOVE TO COME OUT OF

EXECUTIVE SESSION. >> PRESIDENT B. MICHAEL: WE NEED TO GET TO THE SEATS SO WE CAN DO THIS.

SECONDED BY -- WE NEED TO GET TO THE SEATS IN ORDER TO ADJOURN THIS. THAT'S WHAT I'M TRYING TO -- ALL RIGHT. MS. DOROTHY MOVES TO COME OUT OF EXECUTIVE SESSION, SECONDED BY MR. MEYERS.

ROLL CALL.

>> R. DOROTHY: YES. >> B. KOWALCZYK: YES.

[12. Adjournment]

>> PRESIDENT B. MICHAEL: OKAY. MS. KOWALCZYK MOVESES BE ADJOURN SECONDED

* This transcript was compiled from uncorrected Closed Captioning.