Agenda


AI-48505			1.
Commissioners Court
Meeting Date:	06/08/2020
Inter-County Account Transactions 05/21/2020
Submitted For:	Linda Riggs	Submitted By:	Gina Robbins
Department:	Auditor
Request Type:	FYI	Agenda Area:	Miscellaneous

Information
Department Action
Notification of Inter-County Account Transfers transmitted 05/21/2020 to meet the daily operational needs of The County.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
As per attached.
Commissioners Court
Intra-County account transfers transmitted on May 21, 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Memo
Inter-County Account Transfers 05.21.2020


AI-48491			2.a.
Commissioners Court
Meeting Date:	06/08/2020
Transfer of Funds - REVERSAL OF FEDERAL FORFEITURE FUNDS
Submitted For:	Jim Skinner	Submitted By:	Rebecca Zimmerman
Department:	Sheriff's Office
Request Type:	FYI	Agenda Area:	Ntfy/Bdgt Amendment

Information
Department Action
The Collin County Sheriff's office is respectfully notifying the Commissioners Court of a reversal of budget Amendment Entry #47848/MUNIS Journal #2790 in the amount of $11,965.00. The Forfeiture Funds are no longer needed to purchase a Virtual Reality Simulator and Equipment.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
No action by Budget.
Auditor's Office Action
No action by Auditor.
Commissioners Court
$11,965 to reallocate funds no longer needed for the purchase of a Virtual Reality Simulator and Equipment, Sheriff.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

11965.00

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
MEMO
JP #2790
AI-47848


AI-48504		3.a.
Commissioners Court
Meeting Date:	06/08/2020
Service Pins
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	PRESENTATION/RECOGNITION

Information
Department Action
Service Pins, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Service Pins, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Memo


AI-48506		4.a.
Commissioners Court
Meeting Date:	06/08/2020
Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Disbursements for the period ending June 2, 2020, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Disbursements for the period ending June 2, 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-48507		4.b.
Commissioners Court
Meeting Date:	06/08/2020
Indigent Defense Disbursements
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	CONSENT

Information
Department Action
Indigent Defense Disbursements, Auditor.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Indigent Defense Disbursements, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Disbursements


AI-48449			4.c.1.
Commissioners Court
Meeting Date:	06/08/2020
Veterans Court Case Manager Contract - M. Zalewski
Submitted For:	John Roach, Jr.	Submitted By:	Charla Kiser
Department:	296th District Court
Request Type:	CONSENT	Agenda Area:	Agreement

Information
Department Action
The North Texas Veterans Court requests approval of the attached Case Manager Personal Services and Agreement Contract for Matthew Zalewski.
Purchasing Department Action
Request Commissioners' Court consideration and approval of Contract No. 2020-288 for Personal Services Agreement, Case Manager for the Collin County Veterans' Court program to Matthew Zalewski for the period June 8, 2020 to June 30, 2020 in the amount of $2,533.00, and further allow exemption from the competitive bid process per V.T.C.A. Local Government Code 262.024 (a) (4), and authorize Purchasing Agent to execute same. gz
HR and/or IT Action

Budget Department Action
Personal Services Agreement, Contract No. 2020-288, with Matthew Zalewski for Case Manager for the Veterans Court Program. Total contract amount is $2,533. Contract term June 8, 2020 through June 30, 2020. Funding to be provided through 2019-2020 Texas Veterans Court Grant. (2580)-State Grants Fund.
Auditor's Office Action
State grant funds available in the amount of $2,533. Grant period for this contract is June 8, 2020 through June 30, 2020.
Commissioners Court
Personal Services Agreement with Matthew Zalewski (Contract No. 2020-288) for Case Manager for the Veterans' Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	GT192F -2580-252969096-626401

Fund Transfers

Remarks:

Attachments
Court Order
Dept memo
Agreement
1295 form
2252 form


AI-48492			4.d.1.
Commissioners Court
Meeting Date:	06/08/2020
Change Order: Janitorial Supplies, IFB No. 2018-251; Eagle
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-251, Janitorial Supplies to add items from the Eagle; line 61- Foaming Disinfectant, line 62- 24” Plastic Squeegee, and line 63- 12” plastic Squeegee. And authorize Purchasing Agent to execute same.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-251 Janitorial Supplies to Eagle Brush and Chemical Inc. to 1) extend the contract for the period July 1, 2020 through and including June 30, 2021 and 2) add three (3) additional products to the contract, 3) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. hda Contract Renewal 1 of 2. FY20 Expenditures to date - $43,389.45 FY19 Expenditures - $212,125.10
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for Change Order No.1 of IFB 2018-251 Janitorial Supplies with Eagle Brush & Chemical, Inc. Renewal for one (1) year to include various changes to the contract. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
No. 1 to Janitorial Supplies (IFB No. 2018-251) with Eagle Brush & Chemical, Inc. to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Eagle
Change Order Document
1295 Form.
Chapter 2252 Certification..
Pricing Spreadsheet.


AI-48501			4.d.2.
Commissioners Court
Meeting Date:	06/08/2020
Change Order: Janitorial Supplies, IFB No. 2018-251; Pyramid School
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-251, Janitorial Supplies to Pyramid School Products: Extend the contract for the period July 1, 2020 through June 30, 2021. Contract No. 1 of 2. Adjust pricing for an eight percent (8%) pricing increase to various items due to COVID-19. And authorize Purchasing Agent to execute same.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-251 Janitorial Supplies to Pyramid Paper Company dba Pyramid School Products to 1) extend the contract for the period July 1, 2020 through and including June 30, 2021, 2) include a price redetermination per section 4.6 of the contract, 3) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. hda Contract Renewal 1 of 2 FY20 Expenditures to date - $13,281.88 FY19 Expenditures - $399.00
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for Change Order No.1 of IFB 2018-251 Janitorial Supplies with Pyramid Paper Company dba Pyramid School Products. Renewal for one (1) year to include various changes to the contract. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
No. 1 to Janitorial Supplies (IFB No. 2018-251) with Pyramid Paper Company dba Pyramid School Products to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Pyramid
Change Order Document.
1295 Form
Chapter 2252 Certification
Price Redetermination Spreadsheet
Pyramid Price Increases
Price Increase Supporting Docs


AI-48502			4.d.3.
Commissioners Court
Meeting Date:	06/08/2020
Change Order: Janitorial Supplies, IFB 2018-251; Empire Paper
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Change Order

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-251, Janitorial Supplies to Empire Paper Extend the contract for the period July 1, 2020 through June 30, 2021. Contract No. 1 of 2. Adjust pricing for pricing increase due to COVID-19; line 27, Cleaning Accessories there is a seven percent (7%) increase and line 47, Paper/personal change there is an eight percent (8%). And authorize Purchasing Agent to execute same.
Purchasing Department Action
Request Commissioners Court consideration and any action regarding approval of Chang Order No. 1 to IFB 2018-251 Janitorial Supplies with Empire Paper Company to 1) extend the contract for the period July 1, 2020 through and including June 30, 2021, 2) include a price redetermination per section 4.6 of the contract to various items, 3) add one (1) additional product to the contract, 4) remove two (2) items from the contract, 5) add Force Majeure to Terms of Contract, and authorize Purchasing Agent to execute same. hda Contract Renewal 1 of 2. FY20 Expenditures to date - $41,857.17 FY19 Expenditures - $19,910.34
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for Change Order No.1 of IFB 2018-251 Janitorial Supplies with Empire Paper Co. Renewal for one (1) year to include various changes to the contract. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
No. 1 to Janitorial Supplies (IFB No. 2018-251) with Empire Paper Company to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Empire
Change Order Document
1295 Form
Chapter 2252 Certification
Price Redetermination Spreadsheet
Price Increase Supporting Docs


AI-48487			4.e.1.
Commissioners Court
Meeting Date:	06/08/2020
Renewal Janitorial Supplies, IFB No. 2018-251 Bob Barker Company Inc.
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of to renew IFB 2018-251, Janitorial Supplies to Bob Barker Company Inc. for the period July 1, 2020 through June 30, 2021, Contract Renewal 1 of 2.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Bob Barker Company Inc. for the period July 1, 2020 through June 30, 2021. hda Contract Renewal 1 of 2 FY20 Expenditures to date – $378.92 FY19 Expenditures - $494.52
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2018-251 Janitorial Supplies with Bob Barker Company Inc. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Janitorial Supplies (IFB No. 2018-251) with Bob Barker Company Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Renewal Memo
Contract Renewal Document
1295 Form
Chapter 2252 Certification


AI-48494			4.e.2.
Commissioners Court
Meeting Date:	06/08/2020
Renewal: Janitorial Supplies, IFB No. 2018-251; Centrl Poly-Bag Corp.
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of to renew IFB 2018-251, Janitorial Supplies to Central Poly-Bag Corporation for the period July 1, 2020 through June 30, 2021, Contract Renewal 1 of 2.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Central Poly-Bag Corporation for the period July 1, 2020 through June 30, 2021. hda Contract Renewal 1 of 2 FY20 Expenditures to date – $839.44 FY19 Expenditures - $839.44
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2018-251 Janitorial Supplies with Central Poly-Bag Corp. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Janitorial Supplies (IFB No. 2018-251) with Central Poly-Bag Corporation to extend the contract for one (1) year through and including June 30, 2021, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Central Poly-Bag
Contract Renewal Document
1295 Form
Chapter 2252 Certification


AI-48493			4.e.3.
Commissioners Court
Meeting Date:	06/08/2020
Renewal: Janitorial Supplies, IFB No.2018-251; Fastenal Company
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of to renew IFB 2018-251, Janitorial Supplies to Fastenal Company for the period July 1, 2020 through June 30, 2021, Contract Renewal 1 of 2.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Fastenal Company for the period July 1, 2020 through June 30, 2021. hda Contract Renewal 1 of 2 FY20 Expenditures to date – $26,738.88 FY19 Expenditures - $22,303.89
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2018-251 Janitorial Supplies with Fastenal Company. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Janitorial Supplies (IFB No. 2018-251) with Fastenal Company to extend the contract for one (1) year through and including June 30, 2021, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Fastenal
Contract Renewal Document
Chapter 2252 Certification


AI-48503			4.e.4.
Commissioners Court
Meeting Date:	06/08/2020
Renewal: Janitorial Supplies, IFB No. 2018-251; Matera Paper Company Inc.
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of Change Order No. 1 to IFB 2018-251, Janitorial Supplies to Matera Paper Company Inc. Extend the contract for the period July 1, 2020 through June 30, 2021. Contract No. 1 of 2.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Matera Paper Company Inc. for the period July 1, 2020 through June 30, 2021. hda Contract Renewal 1 of 2 FY20 Expenditures to date – $3,530.00 FY19 Expenditures - $0.00
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2018-251 Janitorial Supplies with Matera Paper Company Inc. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Janitorial Supplies (IFB No. 2018-251) with Matera Paper Company Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Dept Memo
Contract Renewal Document
Chapter 2252 Certification


AI-48496			4.e.5.
Commissioners Court
Meeting Date:	06/08/2020
Renewal: Janitorial Supplies, IFB No. 2018-251; Mavich LLC
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Mavich, LLC for the period July 1, 2020 through June 30, 2021. Contract renewal 1 of 2.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Mavich, LLC for the period July 1, 2020 through June 30, 2021. hda Contract Renewal 1 of 2 FY20 Expenditures to date – $0.00 FY19 Expenditures - $0.00
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2018-251 Janitorial Supplies with Mavich LLC. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Janitorial Supplies (IFB No. 2018-251) with Mavich, LLC to extend the contract for one (1) year through and including June 30, 2021, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Mavich
Contract Renewal Document
1295 Form
Chapter 2252 Certification


AI-48498			4.e.6.
Commissioners Court
Meeting Date:	06/08/2020
Renewal: Janitorial Supplies, IFB No. 2018-251; Pollock Paper Distributors
Submitted For:	Rick Monk
Department:	Facilities
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioner’s Court consideration and any action regarding approval of to renew IFB 2018-251, Janitorial Supplies to Pollock Paper Distributors for the period July 1, 2020 through June 30, 2021, Contract Renewal 1 of 2.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2018-251, Janitorial Supplies to Pollock Paper Distributors for the period July 1, 2020 through June 30, 2021. hda Contract Renewal 1 of 2 FY20 Expenditures to date – $38,426.47 FY19 Expenditures - $105,598.13
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2018-251 Janitorial Supplies with Pollock Paper Distributors. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period continues through June 30, 2021. Facilities – County Wide.
Auditor's Office Action
Funds available in various funds per attached. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Janitorial Supplies (IFB No. 2018-251) with Pollock Paper Distributors to extend the contract for one (1) year through and including June 30, 2021, Facilities.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$145,454

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	various-637121

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo Pollock Paper
Contract Renewal Document
Chapter 2252 Certification


AI-48517			4.e.7.
Commissioners Court
Meeting Date:	06/08/2020
Renewal of Contract: Fuels
Submitted For:	Jon Kleinheksel
Department:	Public Works
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Public Works requests Commissioners' Court approval to renew contract (IFB: 2017-128) with Petroleum Traders Corporation for an additional one-year period.
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval to renew IFB 2017-128, Fuel with Petroleum Traders Corporation for the period October 1, 2020 through September 30, 2021. HA Contract Renewal 3 of 5 FY20 Expenditures to date – $451,461.43 FY19 Expenditures - $853,496.70
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2017-128 for Fuels with Petroleum Traders Corporation. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period is October 1, 2020 through September 30, 2021. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2021, Public Works.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$935,805

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-44001-0009-60-30-0000-626101-

Fund Transfers

Remarks:

Budgeted funds available upon adoption of the FY 2021 Budget.

Attachments
Court Order
Memo
Contract Renewal Document
1295 Form
Chapter 2252 Certification


AI-48512			4.e.8.
Commissioners Court
Meeting Date:	06/08/2020
Renewal IFB 2017-159 Services: Coffee
Submitted By:	Gina Zimmel
Department:	Purchasing
Request Type:	CONSENT	Agenda Area:	Contract Renewal

Information
Department Action
Request Commissioners' Court approval of a one year renewal of contract IFB 2017-159 for Services: Coffee with Daiohs USA, Inc. dba First Choice Coffee Services
Purchasing Department Action
Request Commissioners' Court consideration and any action regarding approval of contract renewal for IFB No. 2017-159, Services: Coffee to Daiohs USA, Inc. dba First Choice Coffee Services to renew contract for the period of October 1, 2020 through September 30, 2021. gz Renewal 3 of 4 FY19 $33,418.00 FY20 YTD $10,324.00
HR and/or IT Action

Budget Department Action
Budgeted funds available upon adoption of the FY 2021 Budget for the renewal of IFB 2017-159, Coffee Services, with Daiohs USA, Inc. dba First Choice Coffee Services. Renewal for one (1) year to include same terms, conditions and pricing set forth in the original award. Contract period is October 1, 2020 through September 30, 2021. (0001)-General Fund.
Auditor's Office Action
Funds available in the General Fund. Budget is anticipated to be approved for FY 2021.
Commissioners Court
Services: Coffee (IFB No. 2017-159) with Daiohs USA, Inc. dba First Choice Coffee Services to extend the contract for one (1) year through and including September 30, 2021, Purchasing.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	0001-04029-0009-41-30-0000-615107-

Fund Transfers

Remarks:

Attachments
Court Order
Dept Memo
Renewal 3 - letter
Renewal 3 - 1295_form
Renewal 3 - 2252 form


AI-48513			4.f.1.
Commissioners Court
Meeting Date:	06/08/2020
Budget Adjustment for Outer Loop (project code RAOL001)
Submitted For:	Clarence Daugherty
Department:	Engineering
Request Type:	CONSENT	Agenda Area:	Budget Adj/Amend

Information
Department Action
This budget adjustment will transfer funds deposited into the general fund (a result of a refund from a ROW parcel whereby the County prevailed in an appeal proceeding). The funds will be returned to RAOL001 (OL from DNT TO SH289) for future related expenditures. The following budget adjustment totals $1,025,320: From: General Fund Balance To: RAOL001 (DNT to SH289) 0001-75030013-809682 Approval of the above referenced budget adjustment is requested and we will be available to answer any questions you might have regarding this matter.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
Request to rebudget funding returned from a ROW parcel where the County prevailed in the appeal proceeding. Budget Amendment in the amount of $1,025,320 is attached to return the funding to Outer Loop project RAOL001. General Fund (0001).
Auditor's Office Action
Funds available in the General Fund.
Commissioners Court
$1,025,320 to reallocate funds back to Outer Loop Project RAOL001 (Outer Loop from DNT to SH 289), Engineering.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

$1,025,320

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	RAOL001 0001-750300013-809682

Fund Transfers

Trans Amt:

$1,025,320

From:

GF

To:

RAOL001 0001 750300013 809682

Dept. Name:

Additional Line Items:

Remarks:

FY 2020 Budget Amendment totaling $1,025,320.

Attachments
Court Order
agenda memo
BA - journal proof


AI-48488			4.g.1.
Commissioners Court
Meeting Date:	06/08/2020
Collin County Monthly Financial Reports for March 2020
Submitted For:	Linda Riggs	Submitted By:	Patricia Campbell
Department:	Auditor
Request Type:	CONSENT	Agenda Area:	Receive/File

Information
Department Action
Please review and accept the Collin County Monthly Financial Reports for March 2020.
Purchasing Department Action
No action by Purchasing.
HR and/or IT Action

Budget Department Action
As per attached.
Auditor's Office Action
As per attached.
Commissioners Court
Monthly Financial Reports for March 2020, Auditor.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Remarks:

Attachments
Court Order
Memo for Monthly Financial Reports for March 2020
March 2020 Balance Sheet
March 2020 Revenues, Expenditures and Changes in Fund Balance
March 2020 Cash and Investments
March 2020 Year to Date Schedule of Transfers
March 2020 Schedule of Long Term Debt
March 2020 Commissioners Court Approved Expenditures Budgets
March 2020 Employee Insurance Fund
Employee Medical March 2020


AI-48521			4.h.1.
Commissioners Court
Meeting Date:	06/08/2020
Struck off property located at 600 and 601 Graham street Wylie, Texas
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Sale of property located at 600 and 601 Graham Street, Wylie, Texas. Tracts 1 and 2 being, Lots 9 and 14, Block B of Pointe North #2 addition of the City of Wylie, Vol. N page 732 as recorded in the Collin County Deed Records to the City of Wylie, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Sale of property located at 600 and 601 Graham Street, Wylie, Texas. Tracts 1 and 2 being, Lots 9 and 14, Block B of Pointe North #2 addition of the City of Wylie, Vol. N page 732 as recorded in the Collin County Deed Records to the City of Wylie, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Deed Without Warranty
Distribution of Proceeds Wylie.pdf
600 & 601 Graham Ct Plat Map.pdf


AI-48522			4.h.2.
Commissioners Court
Meeting Date:	06/08/2020
Personnel Appointments
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Appointments, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Appointments, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Appointments


AI-48523			4.h.3.
Commissioners Court
Meeting Date:	06/08/2020
Personnel Changes
Submitted By:	Nicole Gillespie
Department:	Administrative Services
Request Type:	CONSENT	Agenda Area:	Miscellaneous

Information
Department Action
Personnel Changes, Human Resources.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Personnel Changes, Human Resources.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order
Personnel Changes


AI-48410		5.
Commissioners Court
Meeting Date:	06/08/2020
COVID-19 Update
Submitted By:	Nicole Gillespie
Department:	Administrative Services

Information
Department Action
COVID-19 Update, Administrative Services.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
COVID-19 Update, Administrative Services.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order


AI-48414		6.
Commissioners Court
Meeting Date:	06/08/2020
Utilization of CARES funding
Submitted By:	Hilari Monk
Department:	Administrative Services
Request Type:	GENERAL

Information
Department Action
Utilization of CARES funding, Commissioners Court.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Utilization of CARES funding, Commissioners Court.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:

Fund Transfers

Attachments
Court Order 2020-489-06-08
Court Order 2020-400-05-11
431- AI48414
COUNTY COST
County Cost 5-14-20.pdf
Supplies
Supplies Tracking
OUTSIDE AGENCIES
ACO Proposal
Community Health Clinic Funding Request
Veterans Center


AI-48515
Commissioners Court
Meeting Date:	06/08/2020
Sale of Surplus Property - Westminster Square Surplus Property, IFB 2020-263
Submitted For:	Jeff Durham
Department:	Special Projects
Request Type:	EXECUTIVE	Agenda Area:	Real Estate

Information
Department Action
The Purchasing Department advertised for sale of the above referenced surplus property with a minimum starting bid of $10,000 based on appraisal. Two bids were received. Commissioners Courts acceptance or rejection of either bid is requested and we will be available to answer any questions you might have.
Purchasing Department Action

HR and/or IT Action

Budget Department Action

Auditor's Office Action

Commissioners Court
Sale of Westminster Square surplus property (IFB No. 2020-263), Special Projects.

Budget Information

Information about available funds

Budgeted:

Funds Available:

Adjustment:

Amount Available:

Unbudgeted:

Funds NOT Available:

Amendment:

Account Code(s) for Available Funds
1:	receipt upon sale

Fund Transfers

Attachments
Court Order



AGENDA

Commissioners Court Jack Hatchell Administration Building 4th Floor, 2300 Bloomdale Road, McKinney June 8, 2020 1:30 P.M.

NOTICE OF A REGULAR MEETING

Notice is hereby given that the Collin County Commissioners Court will meet in REGULAR SESSION. Following is the agenda for said meeting:

Invocation – Commissioner Hale Pledge of Allegiance – Commissioner Webb Pledge of Allegiance to the Texas Flag – Commissioner Williams

COMMISSIONERS COURT MEETING


					FYI NOTIFICATION

		1.		AI-48505 Notification Only	Intra-County account transfers transmitted on May 21, 2020, Auditor.

		2.			Notification of budget adjustment(s)/amendment(s), Auditor:

			a.	AI-48491 Notification Only	$11,965 to reallocate funds no longer needed for the purchase of a Virtual Reality Simulator and Equipment, Sheriff.

1.					Call to order. The court will convene in open session for consideration of the following business matters:

2.					Public Comments.

3.					Presentation/Recognition:

	a.			AI-48504 Notification Only	Service Pins, Human Resources.

4.					Consent agenda to approve:

	a.			AI-48506 Approved	Disbursements for the period ending June 2, 2020, Auditor.

	b.			AI-48507 Approved	Indigent Defense Disbursements, Auditor.

	c.				Agreement(s):

		1.		AI-48449 Approved	Personal Services Agreement with Matthew Zalewski (Contract No. 2020-288) for Case Manager for the Veterans' Court Program, grant exemption from the competitive bid process per Texas Local Government Code 262.024(a)(4), and further authorize the Purchasing Agent to finalize and execute same, 296th District Court.

	d.				Change Order(s):

		1.		AI-48492 Approved	No. 1 to Janitorial Supplies (IFB No. 2018-251) with Eagle Brush & Chemical, Inc. to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

		2.		AI-48501 Approved	No. 1 to Janitorial Supplies (IFB No. 2018-251) with Pyramid Paper Company dba Pyramid School Products to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

		3.		AI-48502 Approved	No. 1 to Janitorial Supplies (IFB No. 2018-251) with Empire Paper Company to extend the contract for one (1) year through and including June 30, 2021, make various changes to the contract, and further authorize the Purchasing Agent to finalize and execute same, Facilities.

	e.				Contract Renewal(s):

		1.		AI-48487 Approved	Janitorial Supplies (IFB No. 2018-251) with Bob Barker Company Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

		2.		AI-48494 Approved	Janitorial Supplies (IFB No. 2018-251) with Central Poly-Bag Corporation to extend the contract for one (1) year through and including June 30, 2021, Facilities.

		3.		AI-48493 Approved	Janitorial Supplies (IFB No. 2018-251) with Fastenal Company to extend the contract for one (1) year through and including June 30, 2021, Facilities.

		4.		AI-48503 Approved	Janitorial Supplies (IFB No. 2018-251) with Matera Paper Company Inc. to extend the contract for one (1) year through and including June 30, 2021, Facilities.

		5.		AI-48496 Approved	Janitorial Supplies (IFB No. 2018-251) with Mavich, LLC to extend the contract for one (1) year through and including June 30, 2021, Facilities.

		6.		AI-48498 Approved	Janitorial Supplies (IFB No. 2018-251) with Pollock Paper Distributors to extend the contract for one (1) year through and including June 30, 2021, Facilities.

		7.		AI-48517 Approved	Fuel (IFB No. 2017-128) with Petroleum Traders Corporation to extend the contract for one (1) year through and including September 30, 2021, Public Works.

		8.		AI-48512 Approved	Services: Coffee (IFB No. 2017-159) with Daiohs USA, Inc. dba First Choice Coffee Services to extend the contract for one (1) year through and including September 30, 2021, Purchasing.

	f.				Budget adjustment(s)/amendment(s):

		1.		AI-48513 Approved	$1,025,320 to reallocate funds back to Outer Loop Project RAOL001 (Outer Loop from DNT to SH 289), Engineering.

	g.				Receive and File, Auditor:

		1.		AI-48488 Approved	Monthly Financial Reports for March 2020, Auditor.

	h.				Miscellaneous

		1.		AI-48521 Approved	Sale of property located at 600 and 601 Graham Street, Wylie, Texas. Tracts 1 and 2 being, Lots 9 and 14, Block B of Pointe North #2 addition of the City of Wylie, Vol. N page 732 as recorded in the Collin County Deed Records to the City of Wylie, Administrative Services.

		2.		AI-48522 Approved	Personnel Appointments, Human Resources.

		3.		AI-48523 Approved	Personnel Changes, Human Resources.

					GENERAL DISCUSSION

					Presentation, discussion and any action regarding:

5.				AI-48410 Approved	COVID-19 Update, Administrative Services.

6.				AI-48414 Approved	Utilization of CARES funding, Commissioners Court.

					EXECUTIVE SESSION (upon recess of GENERAL DISCUSSION)

					Executive Session, in accordance with Chapter 551 of the Government Code, to discuss the following subjects:

					Real Estate (551.072)

				AI-48515 Approved	Sale of Westminster Square surplus property (IFB No. 2020-263), Special Projects.

					Any action resulting from the executive session.

					The court reserves the right to convene into executive session throughout this meeting.

					Adjourn.



					___________________________ Chris Hill COUNTY JUDGE COLLIN COUNTY, T E X A S

					CERTIFICATION:

					I hereby certify that the above notice of meeting was filed and posted to this office located in the City of McKinney, Texas, on this the _______ day of _______________, 2020 at _______ o'clock _____.M.



					___________________________ Stacey Kemp, County Clerk Collin County, T E X A S



					___________________________ Deputy

					NOTE: The Collin County Commissioners Court complies with A.D.A. requirements. If you have an impairment and wish to appear at a meeting, please call (972) 548-4631 to make arrangements.